Office Manager/Administrative Assistant for Gerald Alcock Company, LLC
Ann Arbor, Michigan
The Gerald Alcock Company, LLC is an independent commercial real estate appraisal firm founded in 1977 with a professional staff of 11 senior appraisers. We prepare valuations for a diverse client base locally, regionally, and nationally on commercial properties including: retail centers, offices, hotels, golf courses, industrial facilities, restaurants, schools, gas stations, car washes, apartments, medical offices, houses of worship, and automobile dealerships, to name a few.
How to Apply
A cover letter is required for consideration of this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates who fail to meet this requirement will not be considered.
Job Summary
This position provides highly responsible and administrative support to the firm’s Managing Partner and Senior Appraisers. The role includes exercising a high level of initiative, discretion and judgment regarding sensitive and confidential matters. The successful candidate should have a highly developed skill set, the ability to work under pressure while multi\-tasking and able to maintain a calm professional demeanor. The candidate must also be able to deliver exceptional customer service to clients by telephone and email correspondence.
Key Responsibilities
Answer phones
Processing engagements, monitoring delivery schedules, and processing final reports for client delivery
Drafting engagement letters and contracts
Data entry and database management
Proofing and review of reports and documents
Organize and archive appraisal files
Process mailings, UPS shipments, copies, and scan documents
Communicate with a variety of audiences through email and telephone
Monitor and order office supplies
Calculate and make deposits weekly
Monitor and manage accounts receivable
\
- Other special marketing and product development projects that may be assigned
Skills Summary
Strong organizational and problem solving skills
Excellent communication skills
Self motivated, team player
Able to work independently
Flexible attitude
Ability to manage multiple tasks at once to meet deadlines
Technologically proficient with computers, email, internet, and phone systems
Proficient with Apple computers and operating system, Gusto, Bill.com, OneHub, and QBO is a plus but willing to train
Compensation Range
$18 \- $22 per hour depending on experience
Work Schedule
Part Time to Possible Full\-Time
Monday \- Friday
Gerald Alcock Company, LLC is an equal opportunity employer.
Job Type: Part\-time
Pay: $18\.00 \- $22\.00 per hour
Work Location: Hybrid remote in Ann Arbor, MI 48108