Office Manager / Personal Assistant

Manage and coordinate office operations, including front desk duties, filing systems, and multi\-line phone systems to ensure seamless communication flow.

Overview

Join our dynamic team as an Office Manager and Personal Assistant, where your energy and organizational expertise will drive the smooth operation of our office environment. In this pivotal role, you will coordinate daily administrative functions, oversee vendor relationships, manage schedules, and support team members to ensure productivity and efficiency. Your proactive approach and exceptional communication skills will help foster a positive workplace atmosphere while handling a variety of administrative and personal tasks with precision. This paid position offers an exciting opportunity to develop your skills in office management, human resources, and event planning within a vibrant professional setting.

Responsibilities

• Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting coordination.
• Handle vendor management by sourcing, negotiating, and maintaining relationships with suppliers for office supplies, equipment, and services.
• Assist with human resources functions such as onboarding new staff, maintaining personnel records, and supporting training \& development initiatives.
• Support bookkeeping activities using QuickBooks or similar accounting software; perform basic payroll processing and budgeting tasks.
• Organize events and meetings by planning logistics, preparing materials, and coordinating catering or other services as needed.
• Maintain accurate filing systems, perform clerical tasks, and ensure all administrative processes adhere to company policies.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Demonstrated supervising experience with the ability to lead teams effectively.
• Proficiency in QuickBooks for bookkeeping and payroll activities.
• Excellent communication skills with a professional phone etiquette; capable of managing multi\-line phone systems confidently.
• Strong customer service skills are required.
• Knowledge of human resources procedures including onboarding, training \& development, and employee recordkeeping.
• Exceptional calendar management skills to prioritize tasks efficiently while handling multiple responsibilities simultaneously. Embark on a rewarding journey where your organizational prowess makes a real impact! We are committed to providing a supportive environment that fosters growth—your talents will be valued every step of the way.

Pay: $15\.00 \- $25\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Charlotte, NC 28204