Administrative Assistant

The Administrative Assistant provides essential administrative, financial, and vendor support to ensure smooth daily operations. This role helps maintain accurate records, support vendor communications, and assist with financial tracking and community engagement efforts.

This position is ideal for someone who enjoys working in a mission\-driven environment and thrives in a small, collaborative nonprofit setting.

Key ResponsibilitiesAdministrative \& Office Support

• Manage general email inbox and incoming communications
• Maintain organized digital and paper filing systems
• Schedule meetings and prepare meeting materials
• Support board communications and internal mailings
• Coordinate deliveries and office organization

Vendor \& Market Support

• Serve as the primary administrative point of contact for vendor inquiries
• Manage vendor applications and maintain accurate vendor records (licenses, insurance, permits, product lists)
• Support vendor onboarding and distribute market policies and seasonal materials
• Track vendor attendance and assist with stall assignments (in coordination with Market Operations)
• Monitor documentation for compliance and renewal deadlines
• Maintain vendor contact lists and communication records
• Provide occasional on\-site market\-day support (weekends during season)

Financial \& Data Support

• Assist with invoice processing and expense tracking
• Support SNAP/EBT reporting and related data entry
• Maintain attendance and revenue tracking spreadsheets
• Assist with basic bookkeeping tasks as needed

Community Engagement \& Development Support

• Assist with outreach efforts and event logistics
• Support sponsorship tracking and donor acknowledgments
• Help maintain organized records for fundraising initiatives

Physical Requirements

• Ability to lift up to 25 pounds
• Ability to work outdoors in varying weather conditions during market season

North Union Farmers Market is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.

Pay: $24\.00 per hour

Application Question(s):

• Are you available to work occasional weekends during market season?

Ability to Commute:

• Cleveland, OH 44120 (Required)

Work Location: Hybrid remote in Cleveland, OH 44120