Analyst - Payroll

Analyst \- Payroll

Fox Valley Technical College

Job Category

Regular Support Staff

FVTC Worksite

Appleton Main Campus

Hours Per Week

40

Job Description Summary

This position is responsible for all payroll\-related activities, ensuring pay is processed on time, accurately, and in compliance with government regulations. This includes, but is not limited to, computing and disbursing wages, deductions, taxes, and other withholdings, posting payroll data, preparing reports and/or payments to government agencies and insurance companies, testing and updating payroll system, and assisting employees with payroll related questions.

Work Schedule: Monday through Friday; flexibility in schedule is required.

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

Payroll Processing \& Administration

• Prepare payrolls for all employees. Receive, review, and analyze accuracy of all payroll data. Develop and maintain a variety of payroll spreadsheets and reports for analysis, reconciliation, and informational purposes.
• Complete all stages of payroll processing using Human Resource, Finance, and Student systems. Review the results of each process for accuracy, troubleshoot any errors, and make corrections to allow for successful timely completion of each payroll.
• Setup payroll deductions and wage assignments in system.
• Research, troubleshoot, and correct payroll related problems. Prepare and process required adjustments in system.

Tax Compliance \& Regulatory Reporting

• Apply federal, multi\-state and local tax rules to payroll operations to ensure regulatory compliance. Prepare, send, and audit federal, state and local taxes on a per payday, quarterly, and year\-end basis with Third Party Tax Administrator. Annually prepare and distribute W\-2 forms and all related reports.
• Process Unemployment Insurance inquiries.

Wisconsin Retirement System (WRS) Administration

• Maintain Wisconsin Retirement System (WRS) data for each employee ensuring that the district is complying with WRS guidelines. This includes the eligibility determination, disbursement of funds, and prepare monthly and annual reports.

Reconciliation \& Financial Coordination

• Reconcile benefit charges, payroll\-related general ledger, and WRS. Create journals as needed.
• Collaborate with Finance and support Workday Finance for payroll related transactions.

Systems Administration \& Functional Leadership

• Functional leader for Workday Payroll, Time Tracking, Activity Pay, and Absence.
• Configure, audit, review, and test payroll and time tracking portions of the system. Test Third Party Administrator's Quarterly Interface updates. Research opportunities to improve processes and system.

Activity Pay Administration \& Faculty Support

• Maintain comprehensive knowledge of Activity Pay system. Assist faculty in understanding the Activity Pay system, the adjunct faculty pay schedule, and the adjunct faculty pay process. Work closely with the class originators and academic operation specialists to effectively use and troubleshoot the system.

International \& Specialized Payroll Processing

• Prepare and process payroll for Canadian employee including currency conversion in two distinct systems. Coordinates with Third Party payroll vendor for payment of Canadian earnings and the processing of US earnings shadow payroll.

Employee Support \& Communication

• Answer employee questions related to payroll and resolve issues.

Audit Support \& Additional Duties

• Assist with annual college financial audit and unemployment compensation audit as required.

Minimum Qualifications

Education and/or Experience Requirements:

• Associate Degree in Accounting or related field
• Four to five years of practical payroll and tax work experience in a large, complex organization
• Demonstrated experience working with Workday Payroll related modules is preferred

Licenses, Certifications, and Other Requirements:

• Advanced skills in Microsoft Excel and Word
• FPC or CPP certification preferred

In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Work Environment

• Work will be completed in a hybrid environment, both in person and virtually.

Work environment may change based upon college needs.

Physical Requirements

• Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems.
• Mobility: While much of the work is desk\-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace.
• Lifting and Carrying: The role requires occasional/continuous lifting and carrying of light to moderate items (approx. 10\-30 lbs.).
• Fine Motor Skills: This role may need precise hand movements or manual dexterity for activities such as keyboarding, data entry, or operating calculators.
• Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury.
• Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in\-person and through electronic means.

EOE/ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at\-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Additional Information

Starting Range: $27\.47 \- $32\.32 per hour.

Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.

Note: Internal applicants' wage will be based upon the applicable compensation guidelines.

At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work\-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, cafe, printing services, Trilogy Salon \& Spa, and more.

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.

For questions regarding the College's nondiscrimination policy, contact: Rayon Brown \- rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex\-based discrimination or harassment), or Dan Squires \- daniel.squires3328@fvtc.edu (Disability related discrimination).

To apply, please visit: https://fvtc.wd1\.myworkdayjobs.com/en\-US/FVTC/job/Appleton\-WI/Analyst\-Payroll\_JR2026\-1575

Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.

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