Bookkeeper/Executive Assistant

Job Overview

We are seeking a dynamic and detail\-oriented Bookkeeper/Executive Assistant to join our team! This multifaceted role offers the opportunity to combine essential bookkeeping responsibilities with executive support functions, ensuring smooth financial operations and efficient administrative workflows. The ideal candidate will bring a proactive attitude, strong organizational skills, and a passion for accuracy to help our organization thrive. This paid position is perfect for someone eager to grow their expertise in accounting while providing vital support at the executive level.

Responsibilities

• Manage day\-to\-day bookkeeping tasks using accounting software such as QuickBooks, Xero, Sage, or Quicken, including data entry, transaction categorization, and account reconciliation
• Prepare and review financial statements, including balance sheets and income statements, ensuring compliance with GAAP (Generally Accepted Accounting Principles)
• Perform bank reconciliations, accounts payable and receivable processing, and journal entries to maintain accurate general ledger records
• Conduct account analysis and general ledger reconciliation to verify financial accuracy and identify discrepancies
• Assist with budgeting processes and financial report writing to support organizational planning and decision\-making
• Handle payroll processing, tax filings, and other governmental accounting requirements with precision and timeliness
• Provide executive support by managing calendars, scheduling meetings, preparing correspondence, and coordinating administrative tasks efficiently

Requirements

• Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms; familiarity with financial software is essential
• Strong understanding of corporate accounting principles, including double entry bookkeeping, debits \& credits, journal entries, and account reconciliation
• Knowledge of non\-profit accounting practices and governmental accounting standards is a plus
• Ability to perform bank reconciliations, balance sheet reconciliation, and general ledger accounting accurately
• Familiarity with financial concepts such as budgeting, financial report writing, accounts payable/receivable, and tax experience
• Excellent organizational skills with attention to detail; proficiency in 10 key typing required for data entry tasks
• Strong communication skills to effectively analyze accounts and prepare clear financial reports
• Ability to prioritize tasks in a fast\-paced environment while maintaining accuracy and professionalism

Join us in this exciting role where your expertise will directly contribute to our organization’s success! We value energetic individuals who are eager to learn and grow within a supportive team environment. This position offers the chance to develop your skills across both bookkeeping functions and executive assistance—making a meaningful impact every day.

Job Type: Full\-time

Pay: $20\.00 \- $22\.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person