Executive Administrative Assistant

Job Title: Administrative Assistant – Home Care Agency

Location: Columbia, SC

Salary: $29,120 – $33,280 per year (based on experience)

Schedule: Full\-Time \| Monday – Friday, 8:30 AM – 5:30PM (must be flexible for occasional after\-hours needs)

About the Role

Avodah Home Care is seeking a dependable, organized, and detail\-oriented Administrative Assistant to join our growing team. This individual will be the first point of contact for clients, caregivers, and visitors, providing professional support to our office staff while ensuring smooth day\-to\-day operations. The ideal candidate will thrive in a fast\-paced environment, handle multiple priorities with ease, and maintain a high level of professionalism at all times.

Key Responsibilities

* Front Desk Management: Answer phones, greet visitors, handle inquiries, and direct calls to the appropriate department.

* Documentation \& Filing: Prepare, scan, and maintain accurate digital and physical records for clients and caregivers.

* Scheduling Support: Assist schedulers with confirming shifts, contacting caregivers, and documenting updates in SmartCare or CRM.

* HR Assistance: Help with onboarding paperwork, reference checks, and maintaining employee files as directed by HR.

* Client \& Caregiver Communication: Follow up on messages, return calls, and relay important updates to the office team promptly.

* Office Organization: Maintain office supplies, prepare meeting materials, and support daily office operations.

* Data Entry: Update and track client and caregiver information in company systems with accuracy.

* Confidentiality: Handle sensitive information discreetly, following HIPAA and company policies.

* Support Administrator: Assist with administrative tasks, reporting, and project coordination as needed.

Requirements

• High school diploma or equivalent (Associate’s degree preferred).

* 1\+ year of administrative or office assistant experience (healthcare/home care preferred).

• Strong
multi\-tasking, time management, and organizational skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software.
• Dependable, professional, and able to work with minimal supervision.
• Must pass a background check and have reliable transportation.

Why Join Avodah Home Care?

• Competitive salary based on experience (
$29,120 – $33,280/year).
• A supportive, mission\-driven team environment.
• Opportunity to grow within a rapidly expanding agency.
• A company that values
excellence, professionalism, and compassion.

Job Type: Full\-time

Pay: $29,120\.00 \- $33,280\.00 per hour

Benefits:

• Health insurance
• Life insurance

Application Question(s):

• How many years do you have as an administrative assistant?
• Have you worked in a homecare or healthcare office setting?
• Are you currently working?
• Can you work in a fast paced environment?
• If hired can you start ASAP?
• Do you have a clean background?
• Why do you think that you'll be a good fit for this position?
• What other obligations do you have that would keep you from doing this job at a high level?
• Are you skilled in customer service? If so please explain?
• Do you have your own reliable transportation with a valid driver license?

Ability to Commute:

• Columbia, SC 29223 (Preferred)

Ability to Relocate:

• Columbia, SC 29223: Relocate before starting work (Preferred)

Work Location: In person