Office Operations Assistant

Overview:

Location(s): Encinitas

Practice/Department: HRS

Work Environment: Onsite

Compensation: $25\-$32 hourly\*

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.

Today, we are a 100% employee\-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.

Our employee\-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.

Learn more about our award\-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Position Overview:

Who You Are

As an employee\-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.

Like all Dudekians, you are curious and solution\-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.

How You’ll Make an Impact

Dudek is seeking a motivated and detail\-oriented office operations assistant (bilingual preferred (English/Spanish) to join our team in Encinitas, CA. This full\-time, onsite role is critical to the smooth daily operation of the HRS Practice supporting both office and field teams with a wide range of administrative, project coordination, and operational tasks.

The ideal candidate is highly organized, proactive, and committed to delivering exceptional customer service. This position will interact with management, field staff, and corporate employees and will play a key role in maintaining a professional, efficient, and welcoming environment both in the office and in the field.

Duties and Responsibilities

• Provides a variety of administrative and operational support to the Encinitas and field office.
• Order and maintain inventory of office and project supplies.
• Manage incoming mail and deliveries.
• Answer and direct phone calls, respond to emails.
• Greet visitors and direct them appropriately.
• Coordinate with Facilities to manage fleet and equipment yard tasks.
• Create and edit documents, including letters, memos, spreadsheets, and reports.
• Perform various data entry tasks and ensure accurate record keeping.
• Support ongoing projects and provide backup to other administrative staff and departments, including Safety.
• Provide administrative support for internal events, meetings and celebrations.
• Assists with new hire onboarding.
• Run local errands as needed.
• Helps troubleshoot minor IT issues and coordinate with IT support as needed.
• Maintain confidentiality when handling sensitive employee and financial information.
• Assist with timecard entry and expense reporting.
• Create and edit documents, including letters, memos, spreadsheets, and reports.
• Assist field staff with requests.
• Perform various data entry tasks and ensure accurate record keeping.
• Assist with maintaining a welcoming and professional environment for all.
• Work overtime hours as needed.
• Perform other duties as assigned.

Minimum Qualifications

• High School Diploma or equivalent.
• Minimum 1\-3 years of administrative experience in a mid\-sized company.
• Strong attention to detail and problem\-solving skills
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Self\-starter with the ability to work independently or collaboratively.
• Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared.
• Experience supporting multiple areas or departments.
• Knowledge of office and facilities management best practices.
• Must possess a valid driver’s license and have active personal automobile liability insurance by the first day of employment

Preferred Qualifications

• Bilingual in English and Spanish.
• BA/BS Degree
• Experience in the construction or consulting industry

Compensation: $25\.00\-$32\.00 hourly\*

• Final agreed\-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre\-employment drug test and background check prior to beginning employment.

Working Conditions

• This job operates in a remote or office\-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
• This job requires occasional project site visits, based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, and moving vehicles and equipment.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:

• Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
• Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
• Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

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Dudek Talent Community

Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.\-based employer. All positions are based in the United States and require U.S. work authorization.