Receptionist/Administrative Assistant

Job Overview

We are seeking an energetic and detail\-oriented Receptionist/Administrative Assistant to join our dynamic team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and managing a variety of administrative tasks with enthusiasm and professionalism. Your positive attitude and organizational skills will help ensure smooth daily operations, foster excellent customer service, and support our team’s success. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant work environment.

Duties

• Greet visitors, clients, and staff with a friendly and professional demeanor, ensuring a positive first impression.
• Manage multi\-line phone systems efficiently, directing calls promptly and courteously while maintaining excellent phone etiquette.
• Handle incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution and filing.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office applications.
• Support calendar management by scheduling appointments, meetings, and conference rooms for staff members.
• Perform data entry tasks with accuracy using computer literacy skills; update databases such as QuickBooks or other office management software.
• Assist with clerical duties such as proofreading documents, preparing reports, and managing office supplies to ensure a well\-organized workspace.
• Provide customer support by addressing inquiries in person or over the phone, demonstrating excellent customer service skills.
• Support bookkeeping activities, including basic invoicing and record keeping when needed.
• Perform general office management duties to ensure the smooth operation of daily activities.

Skills

• Strong proficiency in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Proven experience in office administration or clerical roles with strong attention to detail.
• Exceptional phone etiquette and customer service skills to handle inquiries professionally.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Familiarity with multi\-line phone systems, data entry processes, filing systems, and basic bookkeeping practices such as QuickBooks is preferred.
• Ability to proofread documents carefully and maintain high standards of accuracy in all work.
• Experience in medical or dental receptionist roles is a plus but not required; transferable skills are valued highly.
• Personal assistant experience or calendar management expertise will be considered advantageous. Join us in creating a welcoming environment where professionalism meets enthusiasm! This role offers a chance to grow your administrative career while making a meaningful impact every day through exceptional service and efficient office management.

Job Type: Full\-time

Pay: $18\.00 \- $26\.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave

Work Location: Hybrid remote in Midlothian, VA 23112