Executive Personal Assistant

Overview

We are seeking a English speaking individual who is highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with various office management tools. This role offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential. The Executive Assistant will play a vital role in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with discretion.

Responsibilities

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Provide executive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings.
• Extensive Phone Work with outbound calls to collect information
• Coordinate and assist with event planning for company functions, meetings, and client events.
• Handle phone etiquette for multi\-line phone systems, screen calls, and direct inquiries appropriately.
• Perform data entry, filing, and document management to ensure accurate record\-keeping.
• Utilize office management software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for document signing processes.
• Assist with personal tasks for executives as needed to ensure efficient time management.

Experience

• 3\-5 Years Experience Recommended
• Proven experience as an executive assistant or in a similar administrative role with at least 3 years of office experience.
• Strong background in office management, clerical work, and administrative support functions.
• Excellent typing skills combined with high proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and multi\-line phone systems.
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to proofread documents accurately and handle transcription tasks efficiently.
• Familiarity with calendar management tools such as Microsoft Outlook Calendar is preferred. This position offers an engaging work environment where your organizational talents will directly contribute to the success of our team. We value proactive individuals who thrive on multitasking and delivering exceptional support at every level of the organization.

Pay: $5,000\.00 \- $7,000\.00 per month

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Language:

• Mandarin (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person