SY 25-26 Payroll Specialist

Employment Status: Full\-Time

FLSA Status: Non\-Exempt

Calendar: 240 Days

Experience Required : Three (3\) years related work experience.

Minimum Education Requirements: High School diploma or G.E.D.

Department: Business /Human Resources Office.

Direct Supervisor: Assistant Superintendent.

Primary Work Location: Office setting.

Certification: None.

Job Summary : Compute, classify, and record numerical data to keep financial records complete for the school system. Checks the accuracy of figures, calculations, and postings pertaining to business practices, educational programs, and student success.

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential duties:

• Process payroll and post to Finance, pay taxes with each payroll.
• Maintain payroll spreadsheets and keep year to end figures.
• File quarterly reports, balance, reconcile, and process reports from each payroll.
• Process garnishments send direct deposits, tax, and retirement payments electronically.
• Process UMB Flex Accounts and Dept of Labor Credit Union TSAs.
• Prepare contract adjustments, retro payments, and dock reports.
• Update Benefit Rates.
• Finance Assistance\- Journal Entries for UMB Analysis Charges.
• Cash Receipts for Tax Distribution and transfer money to UMB.
• Enter MOSIP Cash Receipts.
• Prepare Interest Distribution Spreadsheets, Food Service Spreadsheets, ADM Spreadsheet.
• Input Building budgets in program.
• Review, edit, and approve maintenance and custodial timesheets.
• Process credit card statements, fuel card statements, and Pay invoices.
• Contact Vendors for billing and or services.
• Order supplies.
• Input Electric, Gas, and Water charges online for the Energy Star program.
• Update work orders as needed.
• Review absence log and input data.
• Assist the Assistant Superintendent and the Director of Operations as needed.
• Regular upkeep with federal and state tax laws and updates to tax tables.
• Regular upkeep with Department of labor payroll laws.
• Perform back up duties with Workers Compensation claims.
• Perform back up duties for FMLA.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSA’s) for Position

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

• Economic and accounting principles and practices and banking.
• Analysis and reporting of financial data.
• Administrative and clerical procedures and systems.

Skills

• Mathematics and using mathematics to solve problems.
• Strong written and oral communications and relational skills.

Operate a variety of office equipment, including computer, printer, calculator, and copier.

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Abilities

• Establish and maintain effective working relationships with associates, teachers, parents, and the public.
• Effectively welcome and embrace differences among employees and citizens.
• Lift up to 25 pounds.
• Must be able to successfully complete a background investigation.
• Must be able to work a flexible schedule as needed.

\\This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Must be able to successfully complete an intense background investigation.