Admin / Bookkeeper (Part-Time)

Visual Tuning is a growing large\-format graphics installation company serving retail stores, shopping centers, and national brands.

We are seeking a reliable, detail\-oriented Part\-Time Admin / Bookkeeper to manage billing, payment tracking, documentation, and administrative support.

This role is critical to keeping operations organized and cash flow consistent.

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Position: Part\-Time Admin / Bookkeeper

Location: Remote (U.S. Based Preferred)

Hours: 5–10 hours per week to start (flexible)

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Your Mission

Keep financials clean.

Ensure invoices are sent and followed up.

Maintain organized records.

Support smooth back\-end operations.

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Key Responsibilities

• Generate and send invoices through QuickBooks
• Track 30\-day payment terms and follow up on outstanding invoices
• Record payments and reconcile transactions
• Maintain organized digital folders (Dropbox / Google Drive)
• Track subcontractor payments and 1099 documentation
• Manage Certificates of Insurance records
• Assist with basic scheduling confirmations
• Support internal documentation and process organization

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What We’re Looking For

• Experience with QuickBooks (required)
• Strong attention to detail
• Professional written communication skills
• Comfortable following up firmly but professionally on unpaid invoices
• Highly organized and self\-managed
• Experience in construction, signage, or service\-based business is a plus

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Performance Expectations

• All invoices sent within 24 hours of job completion
• Weekly aging report prepared
• No missed follow\-ups on unpaid invoices
• Organized, searchable documentation system
• Accurate records with no financial discrepancies

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Compensation

Hourly rate based on experience.

Opportunity for expanded role as the company grows.

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About Visual Tuning

Visual Tuning is building a structured, professional installation company focused on quality execution and strong systems. We value accountability, organization, and precision.

If you are detail\-driven, reliable, and take pride in clean financial management, apply with your resume and a short message explaining your bookkeeping experience.

We are looking for someone who brings order — not someone who needs to be managed constantly.

Job Types: Part\-time, Contract, Internship

Pay: $23\.91 \- $28\.80 per hour

Expected hours: 20 – 40 per week

Work Location: Remote