Project Coordinator

SUMMARY:

The Project Coordinator for Landscape Construction supports the Landscape Construction Division by managing the full scope of backend administrative and coordination functions across all projects. This role ensures projects are properly set up, documented, tracked, and supported from pre\-construction through closeout using Aspire ERP and RL’s internal systems.

As a key support partner to the Senior Project Manager and Landscape Construction Management Team, this position brings structure, organization, and accountability to every phase of a project. The Project Coordinator is responsible for PRs, POs, subcontractor agreements, and cross functional coordination with Finance and Accounting to ensure operational requirements are submitted accurately and on time.

This role also provides foundational exposure to project management and offers long\-term growth potential into an Assistant Project Manager role for the right candidate!

ESSENTIAL JOB FUNCTIONS:

*Project Administration \& Aspire Management:*

• Manage project setup, documentation, and administrative workflows within Aspire ERP.
• Create and maintain accurate project records, budgets, schedules, and job files.
• Process and track Purchase Requests (PRs) and Purchase Orders (POs).
• Ensure project data remains clean, compliant, and consistently updated throughout the project lifecycle.
• Support Project Managers with reporting, tracking, and documentation needs.

*Subcontractor Agreements \& Compliance*

• Prepare, track, and manage subcontractor agreements for Landscape Construction projects.
• Ensure all subcontractor documentation is complete, signed, and properly filed.
• Coordinate with Operations and Finance to support subcontractor compliance and payment readiness.
• Maintain an organized subcontractor documentation and tracking system.

*Operational \& Finance Coordination:*

• Partner with the Finance and Accounting teams to meet operational submission requirements.
• Submit proper documentation for billing, job costing, and reconciliation.
• Assist with invoice processing and approval workflows.
• Serve as a liaison between Project Managers and Finance to ensure accurate financial tracking.

*Project Lifecycle Support:*

• Support projects from pre\-construction setup through final closeout.
• Track administrative milestones and deadlines to ensure nothing falls through the cracks.
• Assist Operations Managers, Field Supervisors and Project Managers with documentation, reporting, and compliance needs.
• Ensure consistency and organization across all active projects.

Organization \& Process Control:

• Establish and maintain strong systems for organization, tracking, and follow up.
• Enforce structure and accountability in project documentation and workflows.
• Identify inefficiencies and recommend improvements to administrative and project processes.
• Maintain high standards for accuracy and consistency across all projects.

*F*IRST YEAR EXPECTATIONS \& ONGOING EXCELLENCE

• Become fully proficient in Aspire ERP and RL’s Landscape Construction workflows.
• Own the PR, PO, and project administrative processes for the Construction Division.
• Build reliable systems for subcontractor agreements and compliance tracking.
• Develop strong working relationships with Project Managers, Field Leaders, and Finance.
• Support project setup, documentation, and closeout with consistency and accuracy.
• Contribute to improved systems and processes that increase efficiency and project clarity.
• Support RL’s growth by strengthening project organization and cross functional collaboration.
• Demonstrate readiness for expanded responsibility and long term development toward an Assistant Project Manager role.

LEADERSHIP PROFILE: EMBODYING OUR CORE VALUES

*"To be the best, we are committed to recruiting the best"*

At Roebuck Landscaping, leadership is rooted in our five Core Values: Integrity, Excellence, Teamwork, Determination, and Passion. As a Project Coordinator, you will be expected to:

* Act with Integrity: Maintain accurate records and handle project and financial data with honesty and care.

* Deliver Excellence: Hold a high standard for organization, detail, and execution in every task.

* Foster Teamwork: Support field and management teams through collaboration and communication.

* Show Determination: Stay persistent in tracking information and closing gaps in project documentation.

* Lead with Passion: Take ownership of the role and bring energy to supporting the success of the Division.

QUALIFICATIONS:

• Bachelor’s degree in Construction Management, Landscape Architecture, Business Administration, Engineering, or a related field required.
• Entry level to 3 years of experience in project coordination, construction administration, or operations support preferred.
• Strong computer skills with the ability to learn and operate ERP systems such as Aspire and Microsoft Office tools.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Effective written and verbal communication skills across field, management, and Finance teams.
• Self\-motivated, dependable, and eager to learn project coordination and construction operations.
• Ability to work independently and within a team\-oriented environment.
• Interest in long term growth within Landscape Construction and project management.

Job Type: Full\-time

Pay: $40,000\.00 \- $50,000\.00 per year

Benefits:

• 401(k) 5% Match
• AD\&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Referral program
• Relocation assistance
• Retirement plan
• Vision insurance

Work Location: In person