Administrative Assistant/Social Media Coordinator

Position Overview

OBMSA is seeking a reliable, organized, and detail\-oriented Administrative Assistant / Social Media Coordinator to support day\-to\-day office operations and assist with managing OBMSA’s digital presence. This hybrid role is ideal for a recent college graduate or early\-career professional who lives locally and is interested in gaining hands\-on experience in nonprofit administration, communications, and community engagement.

This is a part\-time, one\-year contract position with the potential for renewal based on performance and organizational needs.

Key Responsibilities

Administrative \& Office Support

• Support daily office operations and general administrative tasks
• Maintain and update OBMSA’s CRM system (donor, member, and contact records)
• Assist with correspondence, filing, and data entry
• Support scheduling, organization, and coordination of meetings and projects
• Provide general administrative support to staff and board as needed
• Work closely with OBMSA staff to help keep financial records organized

Social Media \& Communications

• Assist with managing OBMSA’s social media platforms (Instagram, Facebook, etc.)
• Schedule and post content aligned with OBMSA’s brand and content calendar
• Help draft captions, stories, and simple graphics (Canva experience a plus)
• Monitor messages and comments and flag items requiring follow\-up
• Support promotion of events, initiatives, and downtown businesses

Events \& Special Projects

• Assist with event preparation, set\-up, and breakdown
• Provide on\-site support during some evenings or weekends (with advance notice)
• Help organize and transport event materials as needed

Physical Requirements

• Ability to lift and carry items up to 50 pounds as needed for office and event support

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Comfort with administrative work, data entry, and basic financial organization
• Familiarity with social media platforms, particularly Instagram and Facebook
• Comfortable using Google Workspace and basic office technology
• Strong written and verbal communication skills
• Ability to work independently and as part of a small team
• Interest in nonprofit work, community engagement, or local economic development

Preferred (but not required):

• Experience with CRMs, email marketing platforms, or Canva
• Prior nonprofit, internship, or small\-office experience
• Familiarity with Oyster Bay or the surrounding area

Work Environment \& Schedule

• Hybrid position with a mix of in\-office work in Oyster Bay and remote work
• 15\-20 hours per week with a flexible schedule coordinated in advance
• Occasional evenings or weekends for events (with notice)

Job Type: Part\-time

Pay: $29\.00 per hour

Expected hours: 20 per week

Work Location: Hybrid remote in Oyster Bay, NY 11771