Executive Assistant

Overview

A boutique real estate firm invites a resourceful and reliable professional to join our team as the central point of operations. This dynamic role encompasses property management, executive support, and full\-cycle bookkeeping.

Core Responsibilities

• Property Management: Serve as the main point of contact for tenants and vendors, oversee on\-site superintendents, coordinate maintenance, and ensure compliance.
• Executive Assistant: Provide high\-level administrative assistance to the Principal, including calendar management, document handling, and managing sensitive matters with discretion.
• Full\-Cycle Bookkeeping: Maintain QuickBooks and bank accounts, manage AP/AR and credit card reconciliations, and prepare accurate financial reports.

Candidate Requirements

• Proven experience in an executive administrative or personal assistant role with strong office management background.
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Advance proficiency with bookkeeping software such as QuickBooks; familiarity with data entry and clerical procedures.
• Excellent written and verbal skills with the ability to represent the Principal professionally.
• Ability to handle sensitive information discreetly while demonstrating high levels of professionalism.
• Must have a valid driver’s license and reliable vehicle for occasional property visits.

Application Instructions:

• To ensure a secure and efficient process, we utilize a multi\-stage screening protocol.
• Email Subject: Your subject line MUST include the word “Hire.”
• Resume: Paste your resume directly into the body of the email. We will not open attachments from unverified senders for security reasons.
• Compensation: You MUST specify your required compensation range within your email or resume.

Note: Due to the high volume of interest and the sensitive nature of this role, we only entertain applications that meet all the above criteria. Qualified individuals will be contacted for an initial screening interview.

Job Type: Full\-time

Pay: $1\.00 \- $2\.00 per year

Work Location: Hybrid remote in Rego Park, NY 11374