Immigration Legal Administrative Assistant

About La Raza Community Resource Center

La Raza Community Resource Center (www.larazacrc.org) (La Raza CRC) is a bilingual, multi\-service non\-profit organization dedicated to meeting the social service, immigration, educational, and leadership development needs of low\-income families and individuals. La Raza Community Resource Center is located in the heart of the historic San Francisco Mission District, the vibrant cornerstone of San Francisco's Latine community. We have been serving the community for over 52 years. Our Social Services Program services include a food pantry, family counseling, educational workshops, support groups, rental assistance, and many other services. Our Immigration Program provides both affirmative family\-based immigration services and removal defense. All of our legal and social services for San Francisco residents are pro bono. Together, our programs have evolved to serve our community as an essential destination for the basic needs of recent immigrant families.

Job Summary:

The Immigration Legal Administrative Assistant supports a team of three or more Immigration attorneys and two or more paralegals and will work under the supervision of the Immigration Legal Director. This role will require bilingual (English/Spanish) proficiency, possess the ability to work efficiently and independently, and will have great attention to detail as well as organizational skills. The Immigration Legal Administrative Assistant will be client\-service oriented and feel comfortable working with vulnerable individuals including trauma survivors. Most of all, they will be strongly motivated to serve the immigrant community.

This role is expected to focus on and assist with the vital administrative duties that ensure the smooth day\-to\-day operation of the legal team office. This is a full\-time position (40 hours per week) with 4 days per week In\-Office and 1 day remote arrangement available upon completion of a 90 day employment probationary period.

Responsibilities:

• Administrative Office Management:
• + Managing calendars for attorneys, including scheduling appointments, meetings, depositions, court dates, and other organizational outreach events related to the legal team.

+ Answering phones, triaging client calls to the appropriate paralegal or attorney, managing client correspondence, and screening communications.

+ Conduct initial client screenings and intakes.

+ Scheduling attorney travel arrangements to court.

+ Maintaining reporting spreadsheets, client data.

+ Maintaining incoming and outgoing mail, including review, preparation and internal distribution.

+ Key note taker for all legal team meetings, including summary and report back.

• Research and document oversight
• + Conducting basic legal research, preparing case briefs, summarizing depositions, and assisting with trial preparation.

+ Preparing and filing documents with courts and regulatory agencies, often via e\-filing portals.

• Maintain Legal Best Practices:
• + Comply with best practices for non\-profit immigration law practice, including legal ramifications, fee collection, maintenance of client files and data for reporting requirements. Participate in regular peer review meetings and legal training.

+ Attending relevant meetings with collaborative partners and representing La Raza CRC and its interests in those meetings.

+ All other duties: Perform all other duties as needed and/or as directed by their supervisor.

• Workshops/Charlas:
• + Create sign\-in sheets, and manage rsvp list and outreach invites for Charlas for community members with the topics including but not limited to:

+ - Asylum, public charge, and immigration visas.

Required Qualifications:

• Education \& Certification: Associates Degree/certification in Legal Administration, paralegal studies or related fields.
• 2 plus years or more of relevant experience as an administrative assistant in a high impact environment.
• Excellent verbal and written communication in both English and Spanish.
• Proficiency with MS Office, especially Microsoft Word and Excel. Excellent data entry skills. and understanding of internet applications and database entry.
• Excellent attention to detail and ability to work well under a fast paced work environment.
• Excellent interpersonal and customer service skills.
• Ability to act independently and to identify and access resources to assist in preparing cases. Comfortable working with minimal supervision.
• Advanced legal research and writing skills.
• Very strong attention to detail and excellent organizational skills.
• Exceptional time management skills – ability to meet deadlines.
• Ability to act independently and exercise sound judgment.
• Commitment to serving immigrants and sensitivity to the needs of the low\-income, culturally diverse immigrant community.
• Experience in developing and providing services to the target population preferred.
• Proficiency in a Windows/PC environment, and able to quickly become proficient in the use of La Raza CRC’s immigration law software and database.
• Knowledge of working with Google and Cerenade preferred.

Benefits:

• Vacation: up to two (2\) weeks per year increasing 50% every 2 years up to four (4\) weeks.
• Holidays: 14 paid per year (includes birthday), plus additional organizational holidays.
• 35 hour work week.
• Daily Paid Lunch Hour.
• Paid wellness days per year.
• Daily paid lunch hour
• Professional Development Opportunities.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job\-related instructions and to perform any other job\-related duties requested by their direct supervisor or any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

La Raza Community Resource Center (La Raza CRC) is committed to providing equal employment opportunities for any employee or applicant without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status.

La Raza CRC also provides reasonable accommodation to individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@larazacrc.org.

The pay range for this role is:

60,000 \- 65,000 USD per year(La Raza CRC)