Full Time Lead Billing Specialist & Executive Operations Assistant at Anywhere Wellness

Anywhere Wellness: Manage a high\-volume billing cycle while seamlessly pivoting to clinical support, patient intake, and high\-level administrative triage

### About ANYWHERE WELLNESS PLLC

At Anywhere Wellness, we are committed to delivering exceptional and accessible care by seamlessly integrating counseling and medication management into a streamlined Telehealth experience. We accept insurance and provide prompt appointment availability, ensuring personalized and timely support for residents across Washington State.

### Description

Details

• -----------

CANDIDATES THAT CALL/EMAIL WILL NOT BE CONSIDERED FOR THIS ROLE DUE TO HIGH VOLUME OF APPLICANTS\- WE ASK YOU APPLY HERE ONLY

Remote: Anywhere Wellness Lead Billing Specialist \& Executive Operations Assistant

• -------------------------------------------------------------------------------------------
• Job type
• Full\-time employee
• Location(s)
• Remote/Fully Time Virtual Presence

Our Lead Billing Specialist \& Executive Operations Assistant will ensure that the clinical vision of the practice is executed smoothly.

• ----------------------------------------------------------------------------------------------------------------------------------------------------
• Key Responsibilities

+ Coordinate and complete the day\-to\-day billing and other delegated roles of admin staff.

+ Operational Oversight: Ensure all daily biller services and "back sided" job related tasks running smoothly.

+ Quality and Compliance: Monitor patient care quality and ensure the practice adheres to all necessary medical protocols, ethical standards, and regulatory requirements, HIPAA.

+ Liaison: Act as the primary communication link between the clinical team, administration, \& external parties.

• MUST PROVIDE A QUIET ENVIRONMENT with NO BACKGROUND NOISE DUE TO HIPPA/PROFESSIONAL SETTING FREE FROM CHILDREN OR OTHER PEOPLE AND PETS.
• Qualifications:
• 2\-3 years required experience
• Strong interpersonal skills
• Therapeutic listener
• Detail\-oriented \& able to manage multiple tasks timely and effectively
• Strong organizational skills
• Tech\-savvy\- EMR software, Excel, etc
• Schedule: Monday \- Friday 9 am\-6 pm PST, limited weekend phone coverage

+ Fully remote, yet working out of a VIRTUAL OFFICE with admin staff, which all have live camera presence during working hours.

• What We Offer:

+ Competitive pay \& opportunity for growth

+ PTO, 401K, Health Benefits

+ 100% remote

+ A supportive and inclusive work environment

• Salary range

+ $20 \- $22 per hour

Additional questions

• ------------------------

Applicant details

• Provide a link to your LinkedIn profile or personal website
• What is the earliest date you are available to start this position?
• How many years of relevant experience do you have?

Schedule and salary

• What is your desired schedule/salary?

Job Opportunity: Lead Billing Specialist \& Executive Operations Assistant

• ------------------------------------------------------------------------------

Role Type:

Full\-Time, Virtual Office (Permanent Camera Presence Required) Hours: M\-F, 9:00 AM – 6:00 PM (Plus 1 weekend check\-in \& urgent coverage) Volume: Managing \~50 claims daily / 1,000\+ monthly (Scalable with company growth)### The Mission

As a "Number 2" to our Clinical Care Coordinator and a direct assistant to the Executive team (CEO/COO), you are the operational heartbeat of our clinic.

You will manage a high\-volume billing cycle while seamlessly pivoting to clinical support, patient intake, and high\-level administrative triage. We are a tight\-knit team supporting a large remote provider network; we need a "black belt" in multitasking who thrives when wearing multiple hats.### Key Responsibilities

1\. High\-Volume Revenue Cycle Management* Daily Claims: Accurately bill out \~50 claims daily, ensuring all documentation matches clinical notes.

* The "Clean Claim" Expert: Take full ownership of the Reject/Scrub/Denial pipeline. You don't just see a denial; you investigate, correct, and resubmit immediately.

* Invoicing: Daily payment collection and transparent financial tracking.

2\. VA \& Inter\-Clinic Liaison* Referral Coordination: Serve as the primary lead for VA/Tricare/Triwest primary care client referrals.

* Clinical Liaison: Act as the professional point of contact for external clinics, managing complex Records Releasesand referral tracking with precision.

3\. Clinical Coordinator "Right Hand"* Seamless Coverage: Provide 100% coverage for the Clinical Care Coordinator during meal rests, vacations, or sick days.

* Rapid Response: Ability to instantly pause billing tasks to answer high\-volume phones/emails. You must match the patient’s energy, provide empathy, and build New Client Charts without hesitation.

* System Navigation: Expertly navigate multiple Electronic Health Records (EHR) and digital filing systems simultaneously.

4\. Executive Support \& Team Culture* Virtual Presence: Maintain active camera presence in our virtual office, remaining "interruptible" and accessible to the CEO, COO, and Providers.

* Flexibility: As a smaller ops team supporting a large clinical staff, you must be willing to "rise above" your job description to meet shifting daily priorities.

### Requirements \& Qualifications

* Education: Business or Accounting degree preferred.

* Experience: Heavy medical billing experience is mandatory. You must be comfortable scaling from 1,000 to 2,000\+ claims as we grow.

* Technical Mastery: Advanced skills in Google Workspace and Excel. Ability to manage "digital clutter/excessive files" across various communication platforms.

* The "Switch": Proven ability to multitask between deep\-focus billing and high\-empathy patient communication without skipping vital steps or losing organizational flow.

* Reliability: You are the person the team leans on; consistency and punctuality are non\-negotiable.

#### Salary

$20 \- $22 per hour