Administrative & Event Coordination Manager

About the Role

We’re looking for a highly organized, detail\-driven Administrative \& Event Coordination Manager to support onboarding, internal operations, content logistics, client engagement, and event execution.

This role is ideal for someone who thrives in a fast\-paced environment, enjoys managing moving parts, and takes pride in keeping systems, schedules, and communications running smoothly.

What You’ll Do

Onboarding \& Admin Support

• Set up and manage internal client communications channels, including but not limited to:
• WhatsApp
• iMessage
• Support new client onboarding/offboarding tasks, including but not limited to:
• Collecting/organizing new client forms
• Granting/removing administrative accesses
• Updating internal social media platforms
• Maintain accurate internal access and communication lists

Operations \& Communications

• Coordinate monthly newsletters and distribute to clients through appropriate channels
• Maintain and update internally shared calendars
• Manage administrative updates across 700\+ client communication channels

Travel \& Logistics

• Book flights, hotels, Airbnbs, and transportation for team members, talent, and creatives
• Source Peerspaces and Giggsters for shoots and events
• Submit and track expenses in a timely manner

Content Days \& Content House

• Coordinate content day logistics, schedules, and call sheets (Canva)
• Communicate schedules and details to clients and content assistants
• Order groceries, props, and shoot supplies for Content Day/Content House shoots
• Manage Content House scheduling, inventory of supplies, and client communications.

Client Engagement \& Retention

• Coordinate milestone gifts (birthdays, engagements, weddings, etc.)
• Manage monthly birthday planning and internal notifications

Events \& Milestones

• Support planning and execution of Monthly Milestone Events
• Manage RSVPs, vendors, logistics, and budgets
• Coordinate with internal teams and external partners
• Assist with post\-event reporting and follow\-ups

What We’re Looking For

• 2–4\+ years of experience in admin support, event coordination, or operations
• Strong organizational and communication skills
• Comfortable juggling multiple projects and deadlines
• Experience with tools like WhatsApp, Canva, Google Workspace, and scheduling platforms
• Detail\-oriented, proactive, and reliable
• Experience with HNW individual/clients and white\-glove client services preferred

Compensation \& Classification

• Non\-Exempt position under California law
• Eligible for overtime, meal, and rest periods as applicable

Why You’ll Love It Here

• Fast\-moving, creative environment
• Variety in day\-to\-day work
• Direct impact on operations, client experience, and events
• Collaborative team and growth opportunities

Employment is at\-will. We are an equal opportunity employer and value diversity at all levels of the organization.

Pay: From $71,000\.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Required)
• Events management: 1 year (Required)

Location:

• Sherman Oaks, CA 91423 (Preferred)

Ability to Commute:

• Sherman Oaks, CA 91423 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Sherman Oaks, CA 91423