Administrative Assistant Job description:
Pet Placement Center is a small, non\-profit animal shelter dedicated to providing care to the dogs and cats in our community and finding them loving homes. We are a small\-staffed environment and our team works daily to improve the lives of the animals in our care.
We are looking for:
1\) PART TIME Administrative Assistant to work during regular business hours Wednesday to Sunday 12 \- 5pm.
The Administrative Assistant serves as the first point of contact with the public and handles daily office and administrative tasks including answering phones, maintaining records, schedules, data entry, making appointments, answering emails, and taking payments. They will also be responsible for maintaining cleanliness of the office equipment, desk, and lobby area.
Position reports to the Shelter Manager.
Administrative Assistant Tasks \& Major Responsibilities
- Answers the phones and responds to inquiries of animal surrenders, adoptions, and shelter policies. Communicates with the Shelter Manager and other staff through a daily log.
- Greets the public in a respectable manner and assures they receive accurate information and friendly service. This will include interactions with potential adopters, pet surrenders, donors, fosters, and volunteers both over the phone and in\-person
- Completes intake and adoption contracts. Organizes new animal files and adoption folders.
- Schedules appointments including spay/neuter, vaccines, and check\-ups both at the vet and at the shelter. Communicates with foster or transporter about appointments.
- Data entry of each animal into Ishelters database, 24 Petwatch microchip registry, and Petfinder. This includes descriptions, medicines, procedures, etc.
- Accepts and documents information from all donations and payments on a general ledger. Writes donation receipts as requested in person.
- Checks and answers voicemails and emails daily. Reviews adoption applications with the Shelter Manager.
- Assures copies of forms are available including adoption applications, adoption contracts, approved veterinarian list, foster questionnaire, and volunteer questionnaire.
- Assists in reviewing and responding to applications for our Foster and Community Spay/Neuter program.
- Notifies Shelter Manager of any needed supplies.
- May perform other tasks as deemed necessary by the Shelter Manager.
Qualification Requirements
Prior experience required. To perform this job successfully, an individual must be able to perform each essential duty and task satisfactorily. The skills include ability to use a computer, being organized, multitasking, having a professional appearance and demeanor, and being a good verbal communicator including effective phone skills.
Pay: $16\.00 \- $20\.00 per hour
Expected hours: 25\.0 – 30\.0 per week
Work Location: In person