Job Posting End Date06\-30\-2025Please note the job posting will close on the day before the posting end date.Job SummaryResponsible for performance of varied administrative duties and designated administrative functions. Maintain a close and highly responsive relationship with the day\-to\-day work activities within assigned function. Work independently under minimum supervision and guidance in carrying out assigned responsibilities. Ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. Relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority.Job Description\*\*This position is on\-site Monday through Friday at AEP Headquarters in downtown Columbus, OH.ESSENTIAL JOB FUNCTIONS:* Handle highly confidential information with integrity and discretion.* Exercise problem solving techniques and face challenges and change with a positive disposition and successful results.* Ensure that sufficient action is always taken to ensure the executive office is supported appropriately.* Compile and prepare correspondence and reports from general instructions and, using independent judgment, follow through on assigned projects.* Inspect all papers, company documents, and calculations to ensure the accuracy and /or consistency of information flowing through the executive office. Establish and maintain document retrieval systems.* Position must be carried out in a way that understands the priorities and business needs of the executive office.* Be open\-minded and flexible to changing priorities.* Represent the executive&#x27;s office both verbally and in written communications in such a way as to positively manage all internal and external interfaces.* Relay messages and instructions to subordinates as requested and provide follow up on pending matters, such as requests for information or proposals for action.* Answer inquiries, screen telephone calls, visitors and incoming mail, direct technical inquires to the proper persons and personally respond to questions and furnish information as required.* Manage CEO&#x27;s calendar including scheduling meetings, appointments, and travel arrangements.* Potential for working overtime and weekends as business needs dictate.* Assist with expense tracking related to the CEO’s office.* Keep informed and up\-to\-date on Company policies and practices.* Work independently under minimum supervision and guidance in carrying out assigned responsibilities.&nbsp;&nbsp;&nbsp;MINIMUM REQUIREMENTS:Education:* High school graduate or GED.* Some college and/or office administrator training desirable.&nbsp;&nbsp;Work Experience:* 7 yrs or more of diversified thorough experience gained from work in various areas within the organization or similar administrative experience.* Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Workday.&nbsp;&nbsp;&nbsp;OTHER REQUIREMENTS:* Strong attention to detail.* Ability to work under pressure and meet deadlines.* High level of energy and organization skills.* Due to high level responsibilities of this position, overtime hours are often required.* Meet and greet stakeholders in various settings.* Physical demand level is Sedentary&nbsp;&nbsp;Compensation DataCompensation Grade:SP20\-006Compensation Range:$72,380\.00\-90,474\.50 USDThe Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Hear about it first! Get job alerts by email. Log in to your Candidate Home Account today! If you don&#x27;t have an account, you can create one.It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer\-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.

Job Posting End Date 06\-30\-2025 Please note the job posting will close on the day before the posting end date. Job Summary Responsible for performance of varied administrative duties and designated administrative functions. Maintain a close and highly responsive relationship with the day\-to\-day work activities within assigned function. Work independently under minimum supervision and guidance in carrying out assigned responsibilities. Ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. Relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority. Job Description \*\*This position is on\-site Monday through Friday at AEP Headquarters in downtown Columbus, OH. ESSENTIAL JOB FUNCTIONS:* Handle highly confidential information with integrity and discretion. * Exercise problem solving techniques and face challenges and change with a positive disposition and successful results. * Ensure that sufficient action is always taken to ensure the executive office is supported appropriately. * Compile and prepare correspondence and reports from general instructions and, using independent judgment, follow through on assigned projects. * Inspect all papers, company documents, and calculations to ensure the accuracy and /or consistency of information flowing through the executive office. Establish and maintain document retrieval systems. * Position must be carried out in a way that understands the priorities and business needs of the executive office. * Be open\-minded and flexible to changing priorities. * Represent the executive&#x27;s office both verbally and in written communications in such a way as to positively manage all internal and external interfaces. * Relay messages and instructions to subordinates as requested and provide follow up on pending matters, such as requests for information or proposals for action. * Answer inquiries, screen telephone calls, visitors and incoming mail, direct technical inquires to the proper persons and personally respond to questions and furnish information as required. * Manage CEO&#x27;s calendar including scheduling meetings, appointments, and travel arrangements. * Potential for working overtime and weekends as business needs dictate. * Assist with expense tracking related to the CEO’s office. * Keep informed and up\-to\-date on Company policies and practices. * Work independently under minimum supervision and guidance in carrying out assigned responsibilities. &nbsp; &nbsp; &nbsp; MINIMUM REQUIREMENTS: Education:* High school graduate or GED. * Some college and/or office administrator training desirable. &nbsp; &nbsp; Work Experience:* 7 yrs or more of diversified thorough experience gained from work in various areas within the organization or similar administrative experience. * Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Workday. &nbsp; &nbsp; &nbsp; OTHER REQUIREMENTS:* Strong attention to detail. * Ability to work under pressure and meet deadlines. * High level of energy and organization skills. * Due to high level responsibilities of this position, overtime hours are often required. * Meet and greet stakeholders in various settings. * Physical demand level is Sedentary &nbsp; &nbsp; Compensation Data Compensation Grade: SP20\-006 Compensation Range: $72,380\.00\-90,474\.50 USD The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Hear about it first! Get job alerts by email. Log in to your Candidate Home Account today! If you don&#x27;t have an account, you can create one. It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer\-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.

Executive Administrative Assistant Senior

**Braven Overview:**&nbsp;We are Braven, a creative marketing agency whose purpose is to leverage digital marketing tools to deliver results. Our focus is singular, to scale companies, organizations, and brands by increasing customers, awareness, and brand recognition. Our digital marketing formula has been tried and tested, elegant in its execution and creative in its delivery of results.&nbsp;**Who You Are**&nbsp;We are seeking an Office Manager who plays a key role in ensuring the smooth operation of our office by managing administrative tasks, coordinating between teams, and maintaining a productive work environment. Office managers should have strong communication skills, be able to manage multiple projects, and have basic project management skills. They should also be able to react well to challenges, anticipate needs, and prioritize requests.&nbsp;**Accounts Payable and Receivable**&nbsp;* Process outgoing payments in compliance with financial policies and procedures* Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data* Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.* Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements* Facilitate payment of invoices due by sending bill reminders and contacting clients* Generate reports detailing accounts payables status* Data entry and budget reconciliation&nbsp;**Sales Support**&nbsp;* Provide support to the sales team through communication with customers* Create and deliver proposals and contracts for prospective clients&nbsp;**Staffing**&nbsp;* Manage staff hours, time off requests, sick leave, and track employee work hours* Onboard new staff members, contractors* Set up payroll for current and future employees, contractors, and staff* Schedule outings, cultural events, team building activities&nbsp;**Office Compliance**&nbsp;* Stay up to date and apply for company certifications and benefits&nbsp;**Qualifications**&nbsp;* Associates degree in Business, Communications, or marketing, or a related field.* 2\+ years of experience in payroll, office management, and administrative work* Proficiency in Google Suites and familiarity with office software (e.g., WaveApp, QuickBooks, or similar tools).* Excellent verbal and written communication skills.* Ability to manage multiple priorities and adapt to a fast\-paced environment.&nbsp;Job Types: Full\-time, Part\-time, Contract&nbsp;Pay: $21\.00 \- $25\.00 per hour&nbsp;Expected hours: 25 per week&nbsp;Benefits:&nbsp;* Paid time off&nbsp;Schedule:&nbsp;* Monday to Friday&nbsp;Ability to Commute:&nbsp;* Long Beach, CA 90802 (Required)&nbsp;Work Location: Hybrid remote in Long Beach, CA 90802

**Braven Overview:** &nbsp; We are Braven, a creative marketing agency whose purpose is to leverage digital marketing tools to deliver results. Our focus is singular, to scale companies, organizations, and brands by increasing customers, awareness, and brand recognition. Our digital marketing formula has been tried and tested, elegant in its execution and creative in its delivery of results. &nbsp; **Who You Are** &nbsp; We are seeking an Office Manager who plays a key role in ensuring the smooth operation of our office by managing administrative tasks, coordinating between teams, and maintaining a productive work environment. Office managers should have strong communication skills, be able to manage multiple projects, and have basic project management skills. They should also be able to react well to challenges, anticipate needs, and prioritize requests. &nbsp; **Accounts Payable and Receivable** &nbsp; * Process outgoing payments in compliance with financial policies and procedures * Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data * Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted. * Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements * Facilitate payment of invoices due by sending bill reminders and contacting clients * Generate reports detailing accounts payables status * Data entry and budget reconciliation &nbsp; **Sales Support** &nbsp; * Provide support to the sales team through communication with customers * Create and deliver proposals and contracts for prospective clients &nbsp; **Staffing** &nbsp; * Manage staff hours, time off requests, sick leave, and track employee work hours * Onboard new staff members, contractors * Set up payroll for current and future employees, contractors, and staff * Schedule outings, cultural events, team building activities &nbsp; **Office Compliance** &nbsp; * Stay up to date and apply for company certifications and benefits &nbsp; **Qualifications** &nbsp; * Associates degree in Business, Communications, or marketing, or a related field. * 2\+ years of experience in payroll, office management, and administrative work * Proficiency in Google Suites and familiarity with office software (e.g., WaveApp, QuickBooks, or similar tools). * Excellent verbal and written communication skills. * Ability to manage multiple priorities and adapt to a fast\-paced environment. &nbsp; Job Types: Full\-time, Part\-time, Contract &nbsp; Pay: $21\.00 \- $25\.00 per hour &nbsp; Expected hours: 25 per week &nbsp; Benefits: &nbsp; * Paid time off &nbsp; Schedule: &nbsp; * Monday to Friday &nbsp; Ability to Commute: &nbsp; * Long Beach, CA 90802 (Required) &nbsp; Work Location: Hybrid remote in Long Beach, CA 90802

Office Manager/Bookkeeper/Administrative Assistant

**St. Louis Huffman Law** is seeking a detail\-oriented, highly organized, passionate, emotionally mature, and self\-directed person who can take on a wide variety of responsibilities which include reception duties and support to the legal assistants and attorneys in our firm.&nbsp;This is a full\-time position. As a director of first impressions, you will have direct interaction with our clients and potential clients while providing administrative support according to our Firm&#x27;s policies and procedures. You must care deeply about the mission of the Firm and the Firm&#x27;s relationship with our clients.&nbsp;We are a small boutique criminal defense law firm that has been a part of the Pima County legal landscape since 2009, with a sterling reputation for excellence in criminal defense.&nbsp;**What are some characteristics that a legal administrative assistant should have?**&nbsp;We are looking for a positive person. Our office does not tolerate toxic or negative attitudes. “Not my job” cannot not be part of your vocabulary or attitude.&nbsp;You will have extensive personal and telephone contact with our clients. You must have strong communication, interpersonal skills and be able to project professionalism, compassion and accurately record and transmit information. If you do not like interacting with the public, please do not apply for this position.&nbsp;We require proficiency in the use of Mac computers. If you&#x27;re unfamiliar with Macs, please do not apply for this position. We require staff to type at a minimum of 50 words per minute. You must have real\-world, hands\-on experience managing group calendars and multiple schedules, especially resolving scheduling conflicts.&nbsp;We are looking for a team player. Our office is a team environment; we have each other&#x27;s back.&nbsp;We are looking for someone who is able to convey a sense of empathy and caring in order to put clients at ease. This job requires compassion for people going through a very difficult time in their lives.&nbsp;You MUST be able to multi\-task and think on your feet while making smart decisions. If you cannot, please do not apply. You MUST be able to handle working with several different databases of information; oftentimes simultaneously. If you are not 100% confident managing data and people, you are not the right person for this job.&nbsp;**Duties and Responsibilities**&nbsp;* Professionally greet clients and man the front desk* Manage several phone lines at once, while remaining friendly and courteous* Act as a liaison between the firm and clients, government employees and court personnel* Thoroughly screen potential new clients, and set up appointments with attorneys in our firm* Record and transmit accurate and detailed information concerning clients and potential new clients* Create Dropbox folders and subfolders for clients* Scan and upload discovery and court documents to the correct Dropbox subfolders* Identify and calendar multiple court dates and deadlines from minute entries and court orders* Manage multiple calendars* Create physical folders for Clients* Ensure client files are up to date and documented* Email information and documents to clients, attorneys and law enforcement officers* Prioritize client related matters* Review and organize incoming mail and prepare outgoing mailings* Support firm paralegals in organizing files for hearings and trials* Copy documents and prepare pleadings for filing and mailing* Assist in maintaining the office appearance&nbsp;**Specific Qualifications, Experience \&amp; Personal Qualities**&nbsp;* Self\-starter, detail oriented with exceptional organizational and communication skills* Strong oral and written communication skills (must have a strong grasp on grammar, syntax and vocabulary). *You may be asked for a writing sample** Proficiency with Mac applications* Ability to work independently and as part of a team&nbsp;**Compensation**&nbsp;* Compensation will be determined based upon experience and background. This is not an entry level position. The successful candidate will have at least 2 years of front desk experience.* Basic compensation includes medical insurance for the employee as well as enrollment in the Firm&#x27;s retirement plan.&nbsp;**HOW TO APPLY**:&nbsp;E\-mail a PDF copy of your cover letter and resume, as a single document, and email it with the subject: &quot;Receptionist&quot; Please ensure that the body of the email includes a signature block that contains the following information, in the following order:&nbsp;Your first \&amp; last name&nbsp;Your home street address&nbsp;Your home city, state and zip code&nbsp;Your cell phone number&nbsp;Your email address&nbsp;Include a cover letter for your resume where you answer the following questions:&nbsp;Question \#1: Why do you think you&#x27;re the right candidate for this position? Do not exceed two paragraphs and keep your answer to less than 175 words.&nbsp;Question \#2: Our Firm mission statement is – **We help people get second chances in life.** Tell us what this statement means to you and why you think we chose it.&nbsp;Job Type: Full\-time&nbsp;Schedule:&nbsp;* Monday to Friday&nbsp;Experience:&nbsp;* Desktop administration: 1 year (Preferred)&nbsp;Ability to Commute:&nbsp;* Tucson, AZ 85701 (Required)&nbsp;Work Location: In person

**St. Louis Huffman Law** is seeking a detail\-oriented, highly organized, passionate, emotionally mature, and self\-directed person who can take on a wide variety of responsibilities which include reception duties and support to the legal assistants and attorneys in our firm. &nbsp; This is a full\-time position. As a director of first impressions, you will have direct interaction with our clients and potential clients while providing administrative support according to our Firm&#x27;s policies and procedures. You must care deeply about the mission of the Firm and the Firm&#x27;s relationship with our clients. &nbsp; We are a small boutique criminal defense law firm that has been a part of the Pima County legal landscape since 2009, with a sterling reputation for excellence in criminal defense. &nbsp; **What are some characteristics that a legal administrative assistant should have?** &nbsp; We are looking for a positive person. Our office does not tolerate toxic or negative attitudes. “Not my job” cannot not be part of your vocabulary or attitude. &nbsp; You will have extensive personal and telephone contact with our clients. You must have strong communication, interpersonal skills and be able to project professionalism, compassion and accurately record and transmit information. If you do not like interacting with the public, please do not apply for this position. &nbsp; We require proficiency in the use of Mac computers. If you&#x27;re unfamiliar with Macs, please do not apply for this position. We require staff to type at a minimum of 50 words per minute. You must have real\-world, hands\-on experience managing group calendars and multiple schedules, especially resolving scheduling conflicts. &nbsp; We are looking for a team player. Our office is a team environment; we have each other&#x27;s back. &nbsp; We are looking for someone who is able to convey a sense of empathy and caring in order to put clients at ease. This job requires compassion for people going through a very difficult time in their lives. &nbsp; You MUST be able to multi\-task and think on your feet while making smart decisions. If you cannot, please do not apply. You MUST be able to handle working with several different databases of information; oftentimes simultaneously. If you are not 100% confident managing data and people, you are not the right person for this job. &nbsp; **Duties and Responsibilities** &nbsp; * Professionally greet clients and man the front desk * Manage several phone lines at once, while remaining friendly and courteous * Act as a liaison between the firm and clients, government employees and court personnel * Thoroughly screen potential new clients, and set up appointments with attorneys in our firm * Record and transmit accurate and detailed information concerning clients and potential new clients * Create Dropbox folders and subfolders for clients * Scan and upload discovery and court documents to the correct Dropbox subfolders * Identify and calendar multiple court dates and deadlines from minute entries and court orders * Manage multiple calendars * Create physical folders for Clients * Ensure client files are up to date and documented * Email information and documents to clients, attorneys and law enforcement officers * Prioritize client related matters * Review and organize incoming mail and prepare outgoing mailings * Support firm paralegals in organizing files for hearings and trials * Copy documents and prepare pleadings for filing and mailing * Assist in maintaining the office appearance &nbsp; **Specific Qualifications, Experience \&amp; Personal Qualities** &nbsp; * Self\-starter, detail oriented with exceptional organizational and communication skills * Strong oral and written communication skills (must have a strong grasp on grammar, syntax and vocabulary). *You may be asked for a writing sample* * Proficiency with Mac applications * Ability to work independently and as part of a team &nbsp; **Compensation** &nbsp; * Compensation will be determined based upon experience and background. This is not an entry level position. The successful candidate will have at least 2 years of front desk experience. * Basic compensation includes medical insurance for the employee as well as enrollment in the Firm&#x27;s retirement plan. &nbsp; **HOW TO APPLY**: &nbsp; E\-mail a PDF copy of your cover letter and resume, as a single document, and email it with the subject: &quot;Receptionist&quot; Please ensure that the body of the email includes a signature block that contains the following information, in the following order: &nbsp; Your first \&amp; last name &nbsp; Your home street address &nbsp; Your home city, state and zip code &nbsp; Your cell phone number &nbsp; Your email address &nbsp; Include a cover letter for your resume where you answer the following questions: &nbsp; Question \#1: Why do you think you&#x27;re the right candidate for this position? Do not exceed two paragraphs and keep your answer to less than 175 words. &nbsp; Question \#2: Our Firm mission statement is – **We help people get second chances in life.** Tell us what this statement means to you and why you think we chose it. &nbsp; Job Type: Full\-time &nbsp; Schedule: &nbsp; * Monday to Friday &nbsp; Experience: &nbsp; * Desktop administration: 1 year (Preferred) &nbsp; Ability to Commute: &nbsp; * Tucson, AZ 85701 (Required) &nbsp; Work Location: In person

Law Office Front Desk Administrative Assistant

Specialty Consulting, Inc. (SPC), is a Hispanic–owned, infrastructure engineering and scientific consulting firm based in Chicago. Established in 2003, the firm offers structural\-architectural engineering, industrial hygiene, environmental engineering, and occupational safety consulting services. We maintain a staff of over 70 technical professionals delivering specialty consulting services for new infrastructure development, expansion, and renovation throughout Illinois and beyond, and **we are looking to add an administrative assistant to our team!**&nbsp;If you are a motivated self\-starter who is looking for a fulfilling entry level role that would allow you to gain hands on experience in the consulting services field\- then this might just be the role for you. This exciting role offers a team\-oriented environment that will allow you to continue expanding your existing skillset.&nbsp;In this role you will focus on general office work, HR related tasks, accounting tasks, and data entry. This is the perfect opportunity to grow in a professional setting, while working closely with our Management team. Please see additional job information below and if interested, apply today!&nbsp;**ESSENTIAL DUTIES AND RESPONSIBILITIES:**&nbsp;· Assist in general clerical duties&nbsp;· Assist in data entry and analysis&nbsp;· Support current systems and procedures&nbsp;· Support new process implementation and strategy&nbsp;· Writing and editing letters and instructional documents&nbsp;· Assisting in the preparation of regularly scheduled reports&nbsp;· Track internal compliance progress and completion&nbsp;· Carry out administrative duties such as filing, typing, copying, binding, scanning, mailing&nbsp;· Other duties as needed&nbsp;**QUALIFICATIONS:**&nbsp;To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet the requirements below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with ADA compliance.&nbsp;**EDUCATION AND/OR EXPERIENCE:**&nbsp;* High School degree required, associates degree preferred* 1 to 2 years related work experience preferred* Computer proficiency (including Microsoft Office: Word, Excel, and PowerPoint)* Excellent attention to detail* Strong written and verbal communication skills* Ability to work both independently and as part of a team with the ability/desire to lead tasks&nbsp;Job Type: Full\-time&nbsp;Pay: $20\.00 \- $26\.00 per hour&nbsp;Expected hours: 40 per week&nbsp;Benefits:&nbsp;* 401(k)* 401(k) matching* Dental insurance* Employee assistance program* Health insurance* Life insurance* Paid time off* Professional development assistance* Retirement plan* Vision insurance&nbsp;Schedule:&nbsp;* 8 hour shift&nbsp;Work Location: In person

Specialty Consulting, Inc. (SPC), is a Hispanic–owned, infrastructure engineering and scientific consulting firm based in Chicago. Established in 2003, the firm offers structural\-architectural engineering, industrial hygiene, environmental engineering, and occupational safety consulting services. We maintain a staff of over 70 technical professionals delivering specialty consulting services for new infrastructure development, expansion, and renovation throughout Illinois and beyond, and **we are looking to add an administrative assistant to our team!** &nbsp; If you are a motivated self\-starter who is looking for a fulfilling entry level role that would allow you to gain hands on experience in the consulting services field\- then this might just be the role for you. This exciting role offers a team\-oriented environment that will allow you to continue expanding your existing skillset. &nbsp; In this role you will focus on general office work, HR related tasks, accounting tasks, and data entry. This is the perfect opportunity to grow in a professional setting, while working closely with our Management team. Please see additional job information below and if interested, apply today! &nbsp; **ESSENTIAL DUTIES AND RESPONSIBILITIES:** &nbsp; · Assist in general clerical duties &nbsp; · Assist in data entry and analysis &nbsp; · Support current systems and procedures &nbsp; · Support new process implementation and strategy &nbsp; · Writing and editing letters and instructional documents &nbsp; · Assisting in the preparation of regularly scheduled reports &nbsp; · Track internal compliance progress and completion &nbsp; · Carry out administrative duties such as filing, typing, copying, binding, scanning, mailing &nbsp; · Other duties as needed &nbsp; **QUALIFICATIONS:** &nbsp; To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet the requirements below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with ADA compliance. &nbsp; **EDUCATION AND/OR EXPERIENCE:** &nbsp; * High School degree required, associates degree preferred * 1 to 2 years related work experience preferred * Computer proficiency (including Microsoft Office: Word, Excel, and PowerPoint) * Excellent attention to detail * Strong written and verbal communication skills * Ability to work both independently and as part of a team with the ability/desire to lead tasks &nbsp; Job Type: Full\-time &nbsp; Pay: $20\.00 \- $26\.00 per hour &nbsp; Expected hours: 40 per week &nbsp; Benefits: &nbsp; * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Professional development assistance * Retirement plan * Vision insurance &nbsp; Schedule: &nbsp; * 8 hour shift &nbsp; Work Location: In person

Administrative Assistant

**Looking for a ROCKSTAR Sales Administrative Assistant at American Floor and Home!**&nbsp;Are you a detail\-oriented, proactive professional who loves supporting a dynamic sales team? At **American Floor and Home**, we don’t just provide flooring solutions—we help customers bring their dream homes to life! As a **100% employee\-owned company**, we take pride in our award\-winning service, strong team culture, and commitment to excellence.&nbsp;&nbsp;&nbsp;A kama&#x27;aina company located in the heart of Honolulu, we have proudly served Hawaii since **1974**. With multiple awards, including **Best Flooring Retailer in Hawaii**, **Best Places to Work**, and **Hawaii’s Best**, we’re excited to welcome a **Sales Administrative Assistant** to our growing team!&nbsp;&nbsp;**What You’ll Do:*** Provide **essential administrative support** to the sales team, ensuring seamless customer transactions.* Handle **customer inquiries**, process orders, and assist with sales documentation.* Maintain accurate **data entry** and assist with CRM updates.* Oversee **showroom management**, ensuring product samples are organized and readily available.* Build and maintain **local vendor relationships** to coordinate product knowledge training sessions.* Support **payment processing**, invoicing, and financial reconciliation tasks.* Assist in **visual merchandising** to create an inviting shopping experience.&nbsp;**What We’re Looking For:*** **A positive team player** with a willingness to assist and collaborate.* **Excellent interpersonal, verbal, and written communication skills.*** **Proficiency in computers** and Microsoft applications (Word, Excel, Outlook, etc.).* **Detail\-oriented and highly organized**, with strong multitasking abilities.* **Accurate and meticulous**, with a focus on quality and precision.* **A quick learner** who will actively engage in learning all products and services to assist customers effectively.* **Ability to manage vendor relationships** and schedule product knowledge training.* **Showroom management experience**, ensuring proper organization and stock of samples.* **Physically capable** of lifting and carrying up to 20 lbs.* **Willingness and ability** to perform all required job duties and additional tasks as needed.&nbsp;**Why Join Us?**&nbsp;At **American Floor and Home**, we know our employees are our greatest asset, and we’re committed to their growth and success. As a **full\-time, non\-exempt employee**, you’ll enjoy:&nbsp;✅ **Competitive compensation**&nbsp;✅ **Attractive incentive and bonus plans**&nbsp;✅ **Ownership Opportunity**: Share in our success through automatic stock distribution&nbsp;✅ **Career advancement opportunities**&nbsp;✅ **Award\-Winning Family\-Like Work Culture:** Voted Best Flooring Retailer and Best Places to Work&nbsp;✅ **Comprehensive benefits package**, including: Medical/dental plans, 401(k), paid leave, flexible spending accounts, employee discounts, and more!&nbsp;&nbsp;&nbsp;**Ready to Join Our Ohana?****Apply Today** and start your journey as a proud employee\-owner in Hawaii’s most trusted home remodeling company!

**Looking for a ROCKSTAR Sales Administrative Assistant at American Floor and Home!** &nbsp; Are you a detail\-oriented, proactive professional who loves supporting a dynamic sales team? At **American Floor and Home**, we don’t just provide flooring solutions—we help customers bring their dream homes to life! As a **100% employee\-owned company**, we take pride in our award\-winning service, strong team culture, and commitment to excellence. &nbsp; &nbsp; &nbsp; A kama&#x27;aina company located in the heart of Honolulu, we have proudly served Hawaii since **1974**. With multiple awards, including **Best Flooring Retailer in Hawaii**, **Best Places to Work**, and **Hawaii’s Best**, we’re excited to welcome a **Sales Administrative Assistant** to our growing team! &nbsp; &nbsp; **What You’ll Do:** * Provide **essential administrative support** to the sales team, ensuring seamless customer transactions. * Handle **customer inquiries**, process orders, and assist with sales documentation. * Maintain accurate **data entry** and assist with CRM updates. * Oversee **showroom management**, ensuring product samples are organized and readily available. * Build and maintain **local vendor relationships** to coordinate product knowledge training sessions. * Support **payment processing**, invoicing, and financial reconciliation tasks. * Assist in **visual merchandising** to create an inviting shopping experience. &nbsp; **What We’re Looking For:** * **A positive team player** with a willingness to assist and collaborate. * **Excellent interpersonal, verbal, and written communication skills.** * **Proficiency in computers** and Microsoft applications (Word, Excel, Outlook, etc.). * **Detail\-oriented and highly organized**, with strong multitasking abilities. * **Accurate and meticulous**, with a focus on quality and precision. * **A quick learner** who will actively engage in learning all products and services to assist customers effectively. * **Ability to manage vendor relationships** and schedule product knowledge training. * **Showroom management experience**, ensuring proper organization and stock of samples. * **Physically capable** of lifting and carrying up to 20 lbs. * **Willingness and ability** to perform all required job duties and additional tasks as needed. &nbsp; **Why Join Us?** &nbsp; At **American Floor and Home**, we know our employees are our greatest asset, and we’re committed to their growth and success. As a **full\-time, non\-exempt employee**, you’ll enjoy: &nbsp; ✅ **Competitive compensation** &nbsp; ✅ **Attractive incentive and bonus plans** &nbsp; ✅ **Ownership Opportunity**: Share in our success through automatic stock distribution &nbsp; ✅ **Career advancement opportunities** &nbsp; ✅ **Award\-Winning Family\-Like Work Culture:** Voted Best Flooring Retailer and Best Places to Work &nbsp; ✅ **Comprehensive benefits package**, including: Medical/dental plans, 401(k), paid leave, flexible spending accounts, employee discounts, and more! &nbsp; &nbsp; &nbsp; **Ready to Join Our Ohana?** **Apply Today** and start your journey as a proud employee\-owner in Hawaii’s most trusted home remodeling company!

Sales Administrative Assistant

**Position Summary**<li>--------------------</li>&nbsp;&nbsp;The Administrative Assistant is responsible for providing a wide range of administrative and clerical support to ensure the efficient operation of the San Jose office. This role plays a key part in supporting internal staff, managing office logistics, and assisting the Executive Support Manager with organization\-wide administrative functions. The ideal candidate is highly organized, detail\-oriented, customer\-service focused, and able to manage multiple priorities in a fast\-paced nonprofit environment.&nbsp;**Key Responsibilities**<li>------------------------</li>&nbsp;* Serve as the first point of contact for the San Jose office, greeting visitors, answering phones, and responding to general inquiries while maintaining a tidy and welcoming front office environment.* Maintain and order office supplies, equipment, and inventory through the Facilities \&amp; Safety Manager, including reporting malfunctions and coordinating necessary repairs.* Assist with scheduling meetings, conference rooms, and company\-wide virtual meetings or trainings.* Support the coordination of on\-site events, meetings, and staff activities.* Process incoming and outgoing mail, packages, and deliveries.* Run local errands as needed to support office operations.* Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality.* Provide administrative support to program teams as directed, including document preparation, data entry, and internal communications.* Assist with onboarding logistics for new hires at the site, including desk setup, badge distribution, and welcome materials.* Support the Executive Support Manager with special projects, reports, or organization\-wide initiatives.* Ensure compliance with safety and confidentiality policies in office operations.* Perform other related duties as assigned.&nbsp;**Qualifications**<li>------------------</li>&nbsp;* High school diploma or equivalent required.* Minimum of 2 years of experience in an administrative or office support role.* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with SharePoint or Teams a plus.* Excellent verbal and written communication skills.* Strong organizational skills with attention to detail and the ability to manage multiple priorities.* Professional demeanor and ability to interact effectively with staff, clients, and external partners.* Commitment to the mission and values of Options For All and sensitivity to the needs of individuals with intellectual and developmental disabilities.&nbsp;**Work Environment**<li>--------------------</li>&nbsp;&nbsp;This position is based on\-site at the San Jose office and is **NOT** hybrid or remote.&nbsp;Occasional travel between local offices or event locations may be required.&nbsp;Must be able to lift up to 25 pounds occasionally.

**Position Summary** -------------------- &nbsp; &nbsp; The Administrative Assistant is responsible for providing a wide range of administrative and clerical support to ensure the efficient operation of the San Jose office. This role plays a key part in supporting internal staff, managing office logistics, and assisting the Executive Support Manager with organization\-wide administrative functions. The ideal candidate is highly organized, detail\-oriented, customer\-service focused, and able to manage multiple priorities in a fast\-paced nonprofit environment. &nbsp; **Key Responsibilities** ------------------------ &nbsp; * Serve as the first point of contact for the San Jose office, greeting visitors, answering phones, and responding to general inquiries while maintaining a tidy and welcoming front office environment. * Maintain and order office supplies, equipment, and inventory through the Facilities \&amp; Safety Manager, including reporting malfunctions and coordinating necessary repairs. * Assist with scheduling meetings, conference rooms, and company\-wide virtual meetings or trainings. * Support the coordination of on\-site events, meetings, and staff activities. * Process incoming and outgoing mail, packages, and deliveries. * Run local errands as needed to support office operations. * Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality. * Provide administrative support to program teams as directed, including document preparation, data entry, and internal communications. * Assist with onboarding logistics for new hires at the site, including desk setup, badge distribution, and welcome materials. * Support the Executive Support Manager with special projects, reports, or organization\-wide initiatives. * Ensure compliance with safety and confidentiality policies in office operations. * Perform other related duties as assigned. &nbsp; **Qualifications** ------------------ &nbsp; * High school diploma or equivalent required. * Minimum of 2 years of experience in an administrative or office support role. * Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with SharePoint or Teams a plus. * Excellent verbal and written communication skills. * Strong organizational skills with attention to detail and the ability to manage multiple priorities. * Professional demeanor and ability to interact effectively with staff, clients, and external partners. * Commitment to the mission and values of Options For All and sensitivity to the needs of individuals with intellectual and developmental disabilities. &nbsp; **Work Environment** -------------------- &nbsp; &nbsp; This position is based on\-site at the San Jose office and is **NOT** hybrid or remote. &nbsp; Occasional travel between local offices or event locations may be required. &nbsp; Must be able to lift up to 25 pounds occasionally.

Administrative Assistant - San Jose

**About Us:**&nbsp;&nbsp;&nbsp;My Valuable Business, LLC (MVB) is a 25\+ year old company offering fractional CFO, accounting, marketing, HR and business advisory services to small and midsize organizations. Helping them achieve their goals and maximize their value. Our fully remote team is a close\-knit group of professionals who thrive on collaboration and innovation. We believe in creating a supportive environment where creativity and data\-driven insights come together to drive success.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Our **fully remote** team is a close\-knit group of professionals who thrive on collaboration and innovation. We believe in creating a supportive environment where creativity and data\-driven insights come together to drive success.&nbsp;&nbsp;&nbsp;&nbsp;**Position Overview:**&nbsp;&nbsp;&nbsp;We are seeking a full\-time Administrative Assistant to support the team and manage critical administrative functions across our client base within the My Valuable Business, LLC (MVB) family. This role requires prior experience working with senior executives, a proactive mindset, and the ability to operate independently with minimal supervision. The ideal candidate is a professional, self\-motivated individual with exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast\-paced, collaborative environment. This position is perfect for someone who excels at managing multiple priorities and maintaining strong client relationships.&nbsp;&nbsp;&nbsp;&nbsp;**Key Responsibilities:**&nbsp;&nbsp;* Manage email triage by reviewing incoming client emails and directing them to the appropriate fractional department (e.g., HR, Finance, Marketing).* Organize and maintain data, log files, and set up tasks in Monday.com to ensure efficient workflows.* Coordinate and manage calendars, schedule appointments, and arrange meetings for C\-suite executives.* Assist with client follow\-ups, ensuring timely and professional communication.* Perform general administrative duties, including document preparation, data entry, and maintaining organized records.* Handle sensitive and confidential information with the utmost discretion.* Support the onboarding and disengagement processes for clients, ensuring seamless transitions.* Monitor and prioritize tasks to meet deadlines and organizational goals.* Provide proactive problem\-solving and process improvement suggestions to enhance efficiency.* Collaborate with cross\-functional teams to support client needs and company objectives.&nbsp;&nbsp;&nbsp;&nbsp;**Qualifications:**&nbsp;&nbsp;* Minimum of 3 years of administrative experience, supporting C\-suite executives a plus.* Proven ability to work independently as a self\-starter, managing tasks with minimal direction.* Strong organizational and time management skills, with a high level of attention to detail.* Proficiency Microsoft Office Suite required; experience with Monday.com a plus.* Excellent written and verbal communication skills, with a professional and client\-focused demeanor.* Ability to handle highly confidential information with discretion and professionalism.* Able to work effectively in a fully remote environment.* Must pass a criminal background check.* Must be legally authorized to work in the United States without sponsorship&nbsp;&nbsp;&nbsp;&nbsp;**What We Offer:**&nbsp;&nbsp;* Flexible Time Off (FTO): Enjoy unlimited PTO to help you maintain a healthy work\-life balance.* Comprehensive Health Benefits: 100% employer\-paid medical and dental insurance for employees, ensuring you have access to quality healthcare.* Paid Federal Holidays: Time off for all federal holidays to relax and recharge.* Thanksgiving Week Off: Enjoy time off Tue\-Fri of Thanksgiving Week.* Year\-End Closure: Our company is closed from Christmas Eve until after New Year’s Day.* Paid Parental Leave: We offer paid parental leave to support you during this important time in your life.* Career Advancement Opportunities: Access to training and development programs that encourage professional growth and career progression.* Fully Remote and Flex Work Environment: Enjoy the freedom to work from anywhere within the U.S., with flexible start and stop times to help you balance your professional and personal life.* Provided Equipment: We supply all necessary equipment to ensure you have what you need to succeed.&nbsp;&nbsp;&nbsp;&nbsp;*My Valuable Business, LLC (MVB) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*

**About Us:** &nbsp; &nbsp; &nbsp; My Valuable Business, LLC (MVB) is a 25\+ year old company offering fractional CFO, accounting, marketing, HR and business advisory services to small and midsize organizations. Helping them achieve their goals and maximize their value. Our fully remote team is a close\-knit group of professionals who thrive on collaboration and innovation. We believe in creating a supportive environment where creativity and data\-driven insights come together to drive success. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Our **fully remote** team is a close\-knit group of professionals who thrive on collaboration and innovation. We believe in creating a supportive environment where creativity and data\-driven insights come together to drive success. &nbsp; &nbsp; &nbsp; &nbsp; **Position Overview:** &nbsp; &nbsp; &nbsp; We are seeking a full\-time Administrative Assistant to support the team and manage critical administrative functions across our client base within the My Valuable Business, LLC (MVB) family. This role requires prior experience working with senior executives, a proactive mindset, and the ability to operate independently with minimal supervision. The ideal candidate is a professional, self\-motivated individual with exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast\-paced, collaborative environment. This position is perfect for someone who excels at managing multiple priorities and maintaining strong client relationships. &nbsp; &nbsp; &nbsp; &nbsp; **Key Responsibilities:** &nbsp; &nbsp; * Manage email triage by reviewing incoming client emails and directing them to the appropriate fractional department (e.g., HR, Finance, Marketing). * Organize and maintain data, log files, and set up tasks in Monday.com to ensure efficient workflows. * Coordinate and manage calendars, schedule appointments, and arrange meetings for C\-suite executives. * Assist with client follow\-ups, ensuring timely and professional communication. * Perform general administrative duties, including document preparation, data entry, and maintaining organized records. * Handle sensitive and confidential information with the utmost discretion. * Support the onboarding and disengagement processes for clients, ensuring seamless transitions. * Monitor and prioritize tasks to meet deadlines and organizational goals. * Provide proactive problem\-solving and process improvement suggestions to enhance efficiency. * Collaborate with cross\-functional teams to support client needs and company objectives. &nbsp; &nbsp; &nbsp; &nbsp; **Qualifications:** &nbsp; &nbsp; * Minimum of 3 years of administrative experience, supporting C\-suite executives a plus. * Proven ability to work independently as a self\-starter, managing tasks with minimal direction. * Strong organizational and time management skills, with a high level of attention to detail. * Proficiency Microsoft Office Suite required; experience with Monday.com a plus. * Excellent written and verbal communication skills, with a professional and client\-focused demeanor. * Ability to handle highly confidential information with discretion and professionalism. * Able to work effectively in a fully remote environment. * Must pass a criminal background check. * Must be legally authorized to work in the United States without sponsorship &nbsp; &nbsp; &nbsp; &nbsp; **What We Offer:** &nbsp; &nbsp; * Flexible Time Off (FTO): Enjoy unlimited PTO to help you maintain a healthy work\-life balance. * Comprehensive Health Benefits: 100% employer\-paid medical and dental insurance for employees, ensuring you have access to quality healthcare. * Paid Federal Holidays: Time off for all federal holidays to relax and recharge. * Thanksgiving Week Off: Enjoy time off Tue\-Fri of Thanksgiving Week. * Year\-End Closure: Our company is closed from Christmas Eve until after New Year’s Day. * Paid Parental Leave: We offer paid parental leave to support you during this important time in your life. * Career Advancement Opportunities: Access to training and development programs that encourage professional growth and career progression. * Fully Remote and Flex Work Environment: Enjoy the freedom to work from anywhere within the U.S., with flexible start and stop times to help you balance your professional and personal life. * Provided Equipment: We supply all necessary equipment to ensure you have what you need to succeed. &nbsp; &nbsp; &nbsp; &nbsp; *My Valuable Business, LLC (MVB) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*

Overview:&nbsp;The Administrative Assistant II provides a wide variety of clerical, administrative and staff support services to assigned departments(s) or functions.Responsibilities:* Answers and transfers calls, takes phone messages when necessary.* Maintains organizational and filing systems as assigned.* Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.* Responds to and resolves administrative inquiries and questions.* Coordinates schedules travel, meetings, and appointments at the supervisor’s request.* Prepares schedules and agendas for meetings.* Performs data entry and electronic filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or department files.* Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash.* Performs other duties as assigned.&nbsp;Qualifications:* High School Diploma or GED Certificate.* Associate’s Degree in Business, Communications or equivalent work experience.* Three years of administrative support experience.* Intermediate computer proficiency utilizing Microsoft applications, email, and Internet.* Native American hiring preference applies.* **Organizational Awareness:** Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization.* **Computer Literacy:** Using computers effectively and efficiently in the working environment.* **Planning and Organizing:** Setting priorities and defining actions, time, and resources needed to achieve predefined goals.* **Oral Communication:** Shaping and expressing ideas and information in an effective manner.* **Written Communication:** Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.&nbsp;&nbsp;Location: 100 Via Juana Drive Minimum Pay Rate: $25\.33 per hour Maximum Pay Rate: $29\.80 per hour

Overview: &nbsp; The Administrative Assistant II provides a wide variety of clerical, administrative and staff support services to assigned departments(s) or functions. Responsibilities: * Answers and transfers calls, takes phone messages when necessary. * Maintains organizational and filing systems as assigned. * Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. * Responds to and resolves administrative inquiries and questions. * Coordinates schedules travel, meetings, and appointments at the supervisor’s request. * Prepares schedules and agendas for meetings. * Performs data entry and electronic filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or department files. * Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash. * Performs other duties as assigned. &nbsp; Qualifications: * High School Diploma or GED Certificate. * Associate’s Degree in Business, Communications or equivalent work experience. * Three years of administrative support experience. * Intermediate computer proficiency utilizing Microsoft applications, email, and Internet. * Native American hiring preference applies. * **Organizational Awareness:** Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization. * **Computer Literacy:** Using computers effectively and efficiently in the working environment. * **Planning and Organizing:** Setting priorities and defining actions, time, and resources needed to achieve predefined goals. * **Oral Communication:** Shaping and expressing ideas and information in an effective manner. * **Written Communication:** Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader. &nbsp; &nbsp; Location: 100 Via Juana Drive Minimum Pay Rate: $25\.33 per hour Maximum Pay Rate: $29\.80 per hour

Administrative Assistant II

**Description**===============&nbsp;**Summary:**&nbsp;The Executive Administrative Assistant provides administrative support to Huntington&#x27;s Capital Market Executives and division by performing an unlimited range of complex duties in Charlotte, North Carolina.&nbsp;**Duties \&amp; Responsibilities:**&nbsp;* Prepares, edits and composes email correspondence.* Maintains and establishes electronic reports or files.* Provides information and resolves problems where multiple non\-standard solutions are available.* Schedules, coordinates and makes arrangements for meetings.* Book travel and manage expense reporting for internal and external clients.* Coordinates, meetings, agendas, and distribution lists for regular department meetings.* May complete special projects and perform special tasks such as budgeting and/or variance reporting.* Organizes workflow for onboarding of new colleagues, tracks equipment ordering, and location assignments.* Data entry and document management for purchase orders and accounts payable.* Manages calendar, scheduling and rescheduling of meetings.&nbsp;**Basic Qualifications:**&nbsp;* Minimum of five (5\) years&#x27; experience in an executive administrative support role.* High School diploma or equivalent.&nbsp;**Preferred Qualifications:**&nbsp;* More than five (5\) years&#x27; experience in an executive administrative support role within banking or financial institutions.* Demonstrated effectiveness in a fast\-paced environment and ability to quickly prioritize multiple assignments \&amp; duties to meet tight deadlines.* Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management.* Excellent analytical and problem\-solving skills with extreme attention to detail.* Strong interpersonal, organizational, planning and time management skills.* Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).&nbsp;### **\#LI\-ME1**&nbsp;### **\#LI\-Onsite**&nbsp;### **\#CML**&nbsp;**Exempt Status: (Yes** \= not eligible for overtime pay) (**No** \= eligible for overtime pay)&nbsp;&nbsp;No**Workplace Type:**&nbsp;&nbsp;OfficeOur Approach to **Office** Workplace Type&nbsp;&nbsp;Certain positions outside our branch network may be eligible for a flexible work arrangement. We’re combining the best of both worlds: in\-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.&nbsp;&nbsp;Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F\-1 students, H\-1B professionals, O\-1 workers, TN workers, E\-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full\-time basis.&nbsp;&nbsp;Huntington is an Equal Opportunity Employer.&nbsp;&nbsp;Tobacco\-Free Hiring Practice: Visit Huntington&#x27;s Career Web Site for more details.&nbsp;**Note to Agency Recruiters:** Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

**Description** =============== &nbsp; **Summary:** &nbsp; The Executive Administrative Assistant provides administrative support to Huntington&#x27;s Capital Market Executives and division by performing an unlimited range of complex duties in Charlotte, North Carolina. &nbsp; **Duties \&amp; Responsibilities:** &nbsp; * Prepares, edits and composes email correspondence. * Maintains and establishes electronic reports or files. * Provides information and resolves problems where multiple non\-standard solutions are available. * Schedules, coordinates and makes arrangements for meetings. * Book travel and manage expense reporting for internal and external clients. * Coordinates, meetings, agendas, and distribution lists for regular department meetings. * May complete special projects and perform special tasks such as budgeting and/or variance reporting. * Organizes workflow for onboarding of new colleagues, tracks equipment ordering, and location assignments. * Data entry and document management for purchase orders and accounts payable. * Manages calendar, scheduling and rescheduling of meetings. &nbsp; **Basic Qualifications:** &nbsp; * Minimum of five (5\) years&#x27; experience in an executive administrative support role. * High School diploma or equivalent. &nbsp; **Preferred Qualifications:** &nbsp; * More than five (5\) years&#x27; experience in an executive administrative support role within banking or financial institutions. * Demonstrated effectiveness in a fast\-paced environment and ability to quickly prioritize multiple assignments \&amp; duties to meet tight deadlines. * Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management. * Excellent analytical and problem\-solving skills with extreme attention to detail. * Strong interpersonal, organizational, planning and time management skills. * Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint). &nbsp; ### **\#LI\-ME1** &nbsp; ### **\#LI\-Onsite** &nbsp; ### **\#CML** &nbsp; **Exempt Status: (Yes** \= not eligible for overtime pay) (**No** \= eligible for overtime pay) &nbsp; &nbsp; No**Workplace Type:** &nbsp; &nbsp; Office Our Approach to **Office** Workplace Type &nbsp; &nbsp; Certain positions outside our branch network may be eligible for a flexible work arrangement. We’re combining the best of both worlds: in\-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team. &nbsp; &nbsp; Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F\-1 students, H\-1B professionals, O\-1 workers, TN workers, E\-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full\-time basis. &nbsp; &nbsp; Huntington is an Equal Opportunity Employer. &nbsp; &nbsp; Tobacco\-Free Hiring Practice: Visit Huntington&#x27;s Career Web Site for more details. &nbsp; **Note to Agency Recruiters:** Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

Executive Administrative Assistant - Capital Markets

**Overview**We are seeking a motivated and detail\-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office environment. This position requires strong organizational skills, effective communication abilities, and a proactive approach to problem\-solving. If you thrive in a fast\-paced setting and enjoy multitasking, we encourage you to apply.&nbsp;**Duties**&nbsp;* Perform data entry tasks with accuracy and attention to detail.* Manage files and maintain organized records for easy retrieval.* Utilize phone systems to handle incoming calls, directing them appropriately.* Assist in office management tasks, ensuring the office runs efficiently.* Provide support as a personal assistant to senior staff members as needed.* Handle administrative tasks such as preparing documents, reports, and correspondence.* Collaborate with team members to improve office processes and workflows.* Maintain confidentiality of sensitive information.&nbsp;**Qualifications**&nbsp;* Proven experience in an administrative role or similar position is preferred.* Strong time management skills with the ability to prioritize tasks effectively.* Familiarity with office management procedures and basic accounting principles is a plus.* Proficient in using various office software applications (e.g., Microsoft Office Suite).* Bilingual candidates are highly desirable for effective communication with diverse clients.* Excellent verbal and written communication skills are essential.* Ability to work independently \&amp; demonstrate results as well as part of a remote team \&amp; collaborative environment.&nbsp;If you are passionate about providing exceptional administrative support and contributing to a positive workplace culture, we invite you to apply for this exciting opportunity.&nbsp;Job Types: Part\-time, Contract&nbsp;Pay: From $18\.00 per hour&nbsp;Expected hours: 10 – 25 per week&nbsp;Benefits:&nbsp;* Flexible schedule&nbsp;Schedule:&nbsp;* 4 hour shift&nbsp;Experience:&nbsp;* Executive administrative support: 1 year (Preferred)&nbsp;Language:&nbsp;* English (Required)&nbsp;Location:&nbsp;* California (Required)&nbsp;Work Location: Remote

**Overview** We are seeking a motivated and detail\-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office environment. This position requires strong organizational skills, effective communication abilities, and a proactive approach to problem\-solving. If you thrive in a fast\-paced setting and enjoy multitasking, we encourage you to apply. &nbsp; **Duties** &nbsp; * Perform data entry tasks with accuracy and attention to detail. * Manage files and maintain organized records for easy retrieval. * Utilize phone systems to handle incoming calls, directing them appropriately. * Assist in office management tasks, ensuring the office runs efficiently. * Provide support as a personal assistant to senior staff members as needed. * Handle administrative tasks such as preparing documents, reports, and correspondence. * Collaborate with team members to improve office processes and workflows. * Maintain confidentiality of sensitive information. &nbsp; **Qualifications** &nbsp; * Proven experience in an administrative role or similar position is preferred. * Strong time management skills with the ability to prioritize tasks effectively. * Familiarity with office management procedures and basic accounting principles is a plus. * Proficient in using various office software applications (e.g., Microsoft Office Suite). * Bilingual candidates are highly desirable for effective communication with diverse clients. * Excellent verbal and written communication skills are essential. * Ability to work independently \&amp; demonstrate results as well as part of a remote team \&amp; collaborative environment. &nbsp; If you are passionate about providing exceptional administrative support and contributing to a positive workplace culture, we invite you to apply for this exciting opportunity. &nbsp; Job Types: Part\-time, Contract &nbsp; Pay: From $18\.00 per hour &nbsp; Expected hours: 10 – 25 per week &nbsp; Benefits: &nbsp; * Flexible schedule &nbsp; Schedule: &nbsp; * 4 hour shift &nbsp; Experience: &nbsp; * Executive administrative support: 1 year (Preferred) &nbsp; Language: &nbsp; * English (Required) &nbsp; Location: &nbsp; * California (Required) &nbsp; Work Location: Remote

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