Administrative Assistant - HSPRS

Cayuga Centers is hiring immediately for

An Administrative Assistant

Salary: $26\.25/hour

Location: Los Angeles, California

About Cayuga Centers

Cayuga Centers is an accredited non\-profit, human services agency dedicated to family support and preservation, trauma\-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high\-quality and innovative services to individuals, children, youth, and families. We have program offices in 8 states and serve over 10,000 individuals and families annually. Join us!

At Cayuga Centers, we embrace diversity, equity, inclusion, and belonging. We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.

Cayuga Centers is an equal opportunity employer and does not discriminate against any employee, prospective employee, or applicant based on race, color, creed, hair style/texture, religion, national origin, citizenship status, sex, sexual orientation, age, disability, military or veteran status, genetic information, or any other classification protected by applicable federal, state, and/or local laws.

About the Program and the Administrative Assistant position:

Our Home Study and Post Release Services (HS/PRS) program is dedicated to making a significant impact on the lives of unaccompanied children aged 0 \- 17 1/2\. Referred through shelters or trust foster care providers, these children rely on our continuous support throughout their journey from the Office of Refugee Resettlement (ORR) to their parents or sponsors. We can guide and empower these children and sponsors through an unfamiliar system, which makes a great difference.

The Administrative Secretary is the first point of contact for the agency and, as such, the staff is expected to host a welcoming environment, and is able to properly greet others and introduce themselves in person or on the phone. Additionally, with the guidance of their direct supervisor, the Administrative Assistant must retain knowledge of the HS/PRS program and staff primarily within their assigned office location and the agency as a whole in order to be most effective in any administrative support offered to both internal and external stakeholders. This staff member will maintain professionalism in all areas, including confidentiality.

The Administrative Assistant services as receptionist for their assigned office location. The position will also perform organization and clerical duties as assigned, and is responsible for the implementation of workflow structures that help keep their assigned office location functioning and ensures staff feel supported with any office needs.

How you get to use your skills as an Administrative Assistant…

• Serve as a receptionist for the region
• Respond to phone calls and greet people in a positive and respectful manner
• Act as the "first point of contact" for Cayuga Centers guests
• Project a professional, friendly, and helpful presence
• Assist with organization and clerical duties as assigned
• Assist with arranging travel and accommodations for program staff
• Assist with file organization and storage
• File paperwork in each program file
• Retrieve mail and run other various errands
• Ensure office organization
• Conduct food ordering and processing for agency events
• Conduct office supply audits
• Sort and distribute agency mail
• Prepare agenda and collects materials for meetings, and conferences; takes minutes and keep records of proceedings

Required Experience of an Administrative Assistant:

• High School Diploma required; Bachelor's degree strongly preferred
• Experience working in a busy human services office \- strongly preferred
• Strong communication and organizational skills, and the ability to handle numerous tasks \- required
• Strong skills in Microsoft Office \- required
• Knowledge of clerical and office procedures
• Bilingual in English/Spanish \- required
• All agency documents and record are in English, so English writing proficiency is required. The position itself requires Spanish\-speaking, writing, and reading proficiency
• Ability to work well with people from many cultures, non\-English speakers, and LGBTQ children
• Demonstrated ability to perform duties with minimal supervision and to exercise greater judgement
• Valid driver's license in a state location within the assigned region \- required

Physical Requirements of an Administrative Assistant:

• Word processing: Including responding to emails, composing letters, completing computerized documentation, transcribing minutes for meetings, ect.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 ours a day, depending on the program needs
• Completing paperwork such as copying and stapling
• Answering phones, processing mail, filing, lifting packages approximately 6\-8lbs
• Must be able to lift up to 50lbs
• Sit/ride in vehicles, buses, subways, trains, planes \- public transportation for lengthy periods of time
• Walk up/downstairs
• Walk to enter/exit the subway and other public transportation
• Walk several blocks to get to the required location

Schedule: Non\-Exempt

• Regular hours entail Monday\-Friday, 9am \- 5pm
• Must be flexible to meet program needs

Why Cayuga Centers?

• Certified Great Place to Work ®
• Council on Accreditation (COA) Accredited
• Implement best practices and evidence\-based interventions
• Committed to employee professional development and advancement
• We embrace change, innovation and opportunities
• Our diverse workforce acts and leads with human sensitivity and respect
• Large and growing national footprint

Benefits:

• 120 hours of vacation time; 12 Sick Days per year
• 10 Holidays, 3 Personal Days, Medical Appointment Time
• Medical, dental, and vision insurance
• Pet and Legal insurance
• Employee Assistance Program
• FSA, Transit, and Parking savings accounts
• Supplemental life insurance, critical illness, enhanced short\-term disability benefits
• 401(k) match up to 4%
• Corporate Discounts Program
• Sick Leave Pool
• Identity Protection