Office Manager / Executive Assistant

Overview

We are seeking a dynamic and highly organized Office Manager / Executive Assistant to join our team! This vital role combines office management with executive administrative support, ensuring our daily operations run smoothly and efficiently. The ideal candidate will be proactive, detail\-oriented, and possess a passion for creating a productive work environment. You will serve as the backbone of our office, managing schedules, coordinating projects, and providing exceptional support to leadership. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in a fast\-paced setting.

Duties

• Oversee daily office operations, including supply management, filing systems, and front desk responsibilities to maintain a welcoming and organized environment
• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision
• Coordinate various projects and events from planning through execution, ensuring deadlines are met and logistics are handled seamlessly
• Provide executive administrative support by preparing correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi\-line phone systems
• Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping
• Assist with personal assistant duties such as travel arrangements, personal scheduling, and confidential task management
• Maintain accurate data entry records and ensure all filing is up\-to\-date for easy retrieval and compliance purposes

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration
• Skilled in calendar management, including scheduling meetings and coordinating multiple priorities efficiently
• Excellent communication skills with professional phone etiquette across multi\-line phone systems
• Experience with bookkeeping software like QuickBooks for financial transactions and recordkeeping
• Strong attention to detail in proofreading, transcription, and data entry tasks
• Ability to handle clerical responsibilities such as filing, data management, and front desk duties confidently
• Knowledge of project coordination techniques to support team initiatives effectively
• Familiarity with office technology including Microsoft Outlook Calendar and DocuSign for digital signatures
• Customer service orientation to assist visitors or clients warmly while maintaining professionalism

Join us in this energetic role where your organizational prowess will directly impact our success! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you’re ready to be an essential part of a vibrant team dedicated to excellence—apply today!

Pay: $24\.34 \- $26\.52 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: Hybrid remote in Sacramento, CA 95825