Personal/Administrative Assistant (Part-Time)

Overview

We are seeking a reliable, energetic, and well\-organized individual to assist with daily administrative tasks. The ideal candidate should be available for a mandatory morning check\-in, with preparation from the day prior. Primary responsibilities include managing the email inbox, preparing reply drafts, managing the calendar, and assisting with miscellaneous busy tasks.

Responsibilities

• Conduct daily morning check\-in to review tasks and plan the day
• Prepare for the day based on the previous day's activities
• Manage and draft responses to emails in the inbox
• Keep the calendar updated and organized
• Assist with miscellaneous tasks as needed
• Manage and maintain calendars using Microsoft Outlook, scheduling appointments, meetings, and events efficiently
• Protect executives' time from outside noise and interruptions
• Handle office management tasks such as filing, data entry, and maintaining organized records
• Assist with event planning activities—organizing logistics, preparing materials, and coordinating details
• Operate with professionalism, practicing excellent phone etiquette during calls and message\-taking
• Support front desk operations—greeting visitors, managing inquiries, and ensuring a welcoming environment
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare reports, presentations, and other documents as needed

Skills

• Proven experience in administrative roles with strong organizational skills and keen attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and Microsoft Outlook Calendar
• Excellent typing speed and transcription skills for accurate documentation
• Strong project coordination abilities, capable of managing multiple tasks simultaneously while meeting deadlines
• Exceptional office management skills, including filing systems, data entry, and clerical support
• Ability to proofread documents carefully to ensure clarity and accuracy before submission
• Familiarity with office equipment such as fax machines, scanners, printers, and front desk operations
• Knowledge of handling confidential information discreetly and efficiently

Pay: From $20\.00 per hour

Benefits:

• Flexible schedule

Experience:

• Office: 1 year (Required)

Language:

• Spanish (Preferred)

Location:

• College Station, TX 77845 (Required)

Work Location: Hybrid remote in College Station, TX 77845