Business Assistant II

Position Details

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Position Information

Recruitment/Posting Title Business Assistant II

Job Category URA\-AFT Administrative

Department Study Abroad

Overview

With over 180 programs in 50 countries, Rutgers Global\-Study Abroad is a part of the university\-wide Rutgers Global. Rutgers Global works toward developing a comprehensive, campus\-wide set of international initiatives and services, initiating collaborative projects and strategic partnerships around the world, and expanding students’ opportunities for international study and research.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Business Assistant II for the Rutgers Global Department Study Abroad Office. This position reports to the Accounting Specialist.

Among the key duties of this position are the following:

• Processes various financial documents and data, analyzes data and prepares internal financial reports consistent with a basic understanding of the mission, vision, role, and goals of the business unit, and the tasks and responsibilities of the Business Assistant II with respect to achieving unit goals.
• Works under direct supervision, with specific instructions on routine or semi\-routine work, and within established work parameters for the unit.
• Performs professional work requiring knowledge of general accounting principles and practices, and the basic application of concepts, theories, and terminology of accounting.
• Prepares and coordinates administrative work of the unit, which may include Expense reports, Travel Orders, Marketplace Requests, Oracle, Journal Entries, Cash Transmittal, HCM, academic support, policy dissemination and application, and office operations/maintenance.
• Prepares all HCM action documents; ensures all newly hired staff charging instruction are entered promptly and that salary is correctly charged to appropriate accounts and projects. •
• Performs HR payroll duties for staff, student workers, student fellows and hourly workers in a timely and accurate fashion.
• Maintains procedures set forth by Accounting Specialist to ensure HR and Payroll procedures are incorporated into the Rutgers Global processes and HR and Payroll adhere to University, State and Federal, and all other applicable policies and regulations.
• Maintains departmental and program accounts to ensure that budgets are adhered to University, State and Federal, and all other applicable policies and regulations.

FLSA Nonexempt

Grade 03

Salary Details Up to 60K

Minimum Salary 52602\.480

Mid Range Salary 64788\.980

Maximum Salary 76975\.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax\-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37\.50

Daily Work Shift

Work Arrangement

Union Description URA\-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff \- 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Good communication skills and computer literacy.

Preferred Qualifications

• Strong verbal, written, interpersonal, organizational, analytical, computer and customer relation skills.
• Ability to handle multiple tasks and special assignments in a professional manner.

Equipment Utilized

• Marketplace, HCM, Hyperion, ROCS.
• Microsoft Outlook, Excel; Pivotal Table, VLOOKUP, and Access, etc.

Physical Demands and Work Environment

• Ability to lift up to 40 pounds.

Special Conditions

• Some nights and weekends.

Posting Details

Posting Number 26ST0354

Posting Open Date 03/04/2026

Special Instructions to Applicants

Regional Campus Rutgers University\-New Brunswick

Home Location Campus College Ave (RU\-New Brunswick)

City New Brunswick

State NJ

Location Details

Pre\-employment Screenings

All offers of employment are contingent upon successful completion of all pre\-employment screenings.

Immunization Requirements

Under Policy 100\.3\.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non\-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non\-discrimination\-statement

Supplemental Questions

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Required fields are indicated with an asterisk (\*).

\ Do you have a Bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices?

+ Yes

+ No

Applicant Documents

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Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents