Bookkeeper / Finance & Operations Assistant

Part\-Time \| Hybrid (Remote \+ Local On\-Site)

Approximately 20 Hours Per Week

About the Company

Fit Culture and Fitness Retreat are growing health and performance brands focused on metabolic transformation, behavior change, and sustainable results.

Our work includes:

• A premium in\-person wellness retreat in Scottsdale
• A growing digital education and coaching platform
• Online courses, coaching programs, and media

As our companies grow, we are looking for a highly organized and trustworthy Bookkeeper / Finance \& Operations Assistant to help maintain accurate financial records and support operational organization across the business.

This role has potential to grow into additional hours and responsibilities over time as the company expands.

Position Overview

Join our growing team as a Bookkeeper / Finance \& Operations Assistant, where your attention to detail and organizational skills will support both financial management and day\-to\-day operational logistics.

This role offers an opportunity to contribute to the financial organization of two companies:

• Fitness Retreat
• Fit Culture

You will assist with bookkeeping, financial reporting preparation, payroll coordination, vendor management, and operational financial tasks that help keep the business running smoothly.

The ideal candidate enjoys precision, organization, and supporting the financial health of a growing business environment.

This is a hybrid position, combining remote bookkeeping work with occasional in\-person support at the Scottsdale home office.

Key ResponsibilitiesBookkeeping \& Financial Management

• Manage day\-to\-day bookkeeping tasks including journal entries, expense categorization, and general ledger maintenance
• Perform bank reconciliations and credit card reconciliations to ensure accuracy of financial data
• Maintain organized financial records for two companies
• Oversee accounts payable and assist with tracking accounts receivable
• Track recurring expenses, subscriptions, and operational costs
• Assist with preparing financial reports and documentation for CPA review
• Maintain detailed records of financial transactions including debits, credits, and supporting documentation

Payroll \& Financial Compliance

• Coordinate payroll processing and maintain payroll records
• Track employee hours and payroll reporting
• Manage contractor payments and W9 documentation
• Assist with payroll tax documentation and reporting coordination with CPA

Finance \& Operations Support

• Source vendors and obtain quotes for services and operational supplies
• Assist with managing insurance policies and renewals
• Coordinate vehicle registrations and related administrative renewals
• Assist with inventory purchasing and operational supply management
• Occasional Costco or local supply pickups for operational needs
• Coordinate deliveries and purchasing for the retreat

HR \& Administrative Support

• Assist with employee onboarding documentation
• Maintain organized employee and contractor records
• Support hiring logistics (job postings, scheduling interviews, documentation)
• Help maintain HR compliance files and internal documentation

Financial Organization \& Reporting

• Maintain organized records of financial transactions and supporting documentation
• Assist with budgeting preparation and financial tracking
• Help prepare financial summaries or reports when requested
• Support internal financial reviews by organizing documentation and reports

Required Skills \& Qualifications

• 3\+ years bookkeeping or accounting support experience preferred
• Strong understanding of bookkeeping principles including debits, credits, journal entries, and reconciliations
• Experience with bank reconciliation and general ledger maintenance
• Proficiency in accounting software such as
QuickBooks
• Strong attention to detail and accuracy with financial records
• Ability to manage multiple accounts and responsibilities across two businesses
• Strong organizational and time management skills
• Excellent communication skills and ability to collaborate across teams

Preferred Experience

• Experience working with
small business accounting systems
• Familiarity with
GAAP accounting principles
• Experience supporting
multiple entities or accounts
• Comfortable assisting with operational and administrative financial tasks

Compensation

$22 per hour

Approximately 20 hours per week

Flexible scheduling during business hours.

This role has potential to grow into additional hours and responsibilities over time as the business continues to expand.

Work Environment

This is a hybrid role including:

• Remote bookkeeping and financial organization tasks
• Occasional in\-person work at the
Scottsdale home office
• Occasional local errands or operational support tasks

Applicants should be local to the Scottsdale / Phoenix area.

Why This Role Matters

Accurate financial management and operational organization are essential to the continued growth of our companies. This role helps ensure our financial systems remain organized, compliant, and scalable as the business expands.

We are looking for someone who wants to become a trusted part of our team and grow alongside the company.

Fit Culture and Fitness Retreat are equal opportunity employers.

Job Types: Part\-time, Contract

Pay: From $22\.00 per hour

Expected hours: 20 – 25 per week

Work Location: Hybrid remote in Paradise Valley, AZ 85253