About Us
Baumgartner Commercial is a privately owned commercial real estate ownership and management company based in Richmond, Indiana. We manage a portfolio of office, industrial, warehouse and apartment properties and take pride in long\-term tenant relationships, financial discipline, and operational excellence. We are a small, professional team seeking someone who values stability, accuracy, and working in a structured environment.
Job Overview
We are seeking a dependable and detail\-oriented Part\-Time Administrative \& Property Management Assistant to support our Office Manager and Property Manager. This role is designed to provide cross\-training in multiple areas of office administration and commercial property management. The right candidate will become an important part of our internal support structure. This is an in\-office position (not remote).
Responsibilities
Administrative Support
- Maintain organized digital and physical property files
- Assist with rent tracking and tenant correspondence
- Data entry and document preparation
- Assist with vendor invoice processing
- Coordinate vendor scheduling and maintenance requests
- Track insurance certificates and compliance documentation
- Assist with lease documentation and renewal preparation
- Maintain organized tenant and unit file
- Cross\-train to provide backup support for apartment showings when the Property Manager is unavailable
- Assist with scheduling and confirming residential unit showings
- Maintain confidentiality of tenant and financial information
- Answer phones and route calls professionally
- Prepare basic reports and spreadsheets
- Maintain confidentiality of financial and tenant information
- High School diploma or equivalent required
- Associate degree or relevant coursework preferred
- 2\+ years of administrative or office experience preferred
- Strong organizational skills
- High attention to detail
- Professional written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Comfortable learning property management or accounting software
- Ability to maintain confidentiality
- Reliable and consistent attendance
- Someone who values long\-term employment stability
- A calm, steady presence in a small team environment
- A person who takes initiative and follows through
- An individual who enjoys structure and organization
- Someone comfortable handling confidential information
Property Management Support
Office Operations
Qualifications
Who Will Thrive in This Role
How to Apply
Please submit your resume and a brief cover letter explaining why you are interested in this role and what appeals to you about working in a small, locally owned company.
Pay: $18\.00 \- $19\.50 per hour
Work Location: In person