Bookkeeper/Administrative Assistant

About Us

Allied Roofing \& Construction is a fast\-growing, professional construction company specializing in residential and commercial roofing and exterior services. We operate in a high\-performance, fast\-paced environment focused on accountability, accuracy, and growth.

Our work environment includes:

• Modern office setting
• Growth and leadership opportunities
• Structured systems and processes
• Team\-driven culture with high standards

Position Overview

We are seeking a highly organized, tech\-savvy, and detail\-driven Bookkeeper \& Office Administrator to manage our financial operations and support daily office functions.

This is not an entry\-level bookkeeping position. We are looking for someone who understands construction accounting, job costing, and QuickBooks Online at an expert level.

The right candidate will be proactive, systems\-oriented, and comfortable working in a fast\-paced environment where accuracy is critical.

MUST HAVE

• 3–5\+ years of hands\-on
QuickBooks Online experience (Advanced level)
• 2\+ years bookkeeping experience in
construction or trades
• Strong understanding of:
• Job costing
• Progress billing
• Change orders
• Subcontractor payments
• Vendor management
• Payroll processing
• Experience with bank and credit card reconciliations
• Tech\-savvy and comfortable learning new software
• CRM experience (JobProgress, Leap, or similar preferred)
• Typing speed minimum
60\+ WPM
• Strong organizational and follow\-up skills

Key ResponsibilitiesFinancial Management

• Daily reconciliation of accounts receivable and accounts payable
• Maintain accurate job costing inside QuickBooks Online
• Process payroll and maintain employee records
• Manage subcontractor payments and 1099 tracking
• Prepare monthly Profit \& Loss, Balance Sheet, and job cost reports
• Assist with budgeting, forecasting, and financial analysis
• Monitor cash flow and assist leadership with financial planning
• Make collection calls on overdue accounts

Administrative \& Office Support

• Coordinate vendor payments and manage financial documentation
• Support compliance documentation (COIs, W9s, licenses)
• Maintain organized digital records and filing systems
• Assist with CRM data integrity and financial syncing
• Help improve financial systems and processes

Qualifications

• Bachelor’s degree in Accounting or related field preferred (not required if experience is strong)
• 3–5\+ years bookkeeping experience
• Advanced QuickBooks Online knowledge (Desktop not required)
• Strong understanding of construction accounting practices
• Excellent communication skills
• High level of integrity and confidentiality
• Strong attention to detail
• Ability to meet deadlines consistently

Compensation \& Benefits

• Competitive salary based on experience
• Health insurance
• Paid time off \& holidays
• Performance growth opportunities

Who This Role Is For

This role is for someone who:

• Thrives in structure and systems
• Takes ownership of financial accuracy
• Is comfortable holding others accountable
• Wants to grow with a scaling construction company
• Understands that clean books \= strong business decisions

www.alliedconstructionusa.com FB \& IG: @alliedroofingnj

Job Types: Full\-time, Part\-time

Pay: $25\.00 \- $30\.00 per hour

Benefits:

• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 2 years (Required)

Work Location: In person