Bookkeeper / Administrative Assistant

Job Summary

We are seeking a detail\-oriented and organized Bookkeeper / Administrative Assistant to join our team. This role is essential in managing financial records, ensuring accurate bookkeeping, and supporting administrative functions. The ideal candidate will have a strong background in accounting software and financial concepts, with the ability to handle multiple responsibilities efficiently. This position offers an opportunity to work in a dynamic environment where precision and professionalism are valued.

Responsibilities

• Maintain and update financial records using QuickBooks.
• Perform general ledger accounting, including journal entries, account analysis, and account reconciliation.
• Conduct bank reconciliations and balance sheet reconciliations to ensure accuracy of financial data.
• Manage accounts payable and accounts receivable processes, including invoice processing and payment tracking.
• Prepare financial reports, including budgeting, financial report writing, and analysis of financial data.
• Ensure compliance with GAAP standards and other relevant accounting principles.
• Handle payroll processing and related tax filings with accuracy and timeliness.
• Assist with governmental accounting requirements and non\-profit accounting procedures as needed.
• Support administrative tasks such as data entry (including 10 key typing), file management, and correspondence.
• Perform month\-end closing activities and assist with audit preparations when required.

Experience

• Proven experience in bookkeeping or accounting roles, preferably within corporate or non\-profit sectors.
• Proficiency with QuickBooks, and Excel or Google Sheets
• Strong understanding of financial concepts such as double entry bookkeeping, debits \& credits, journal entries, and general ledger reconciliation.
• Experience with governmental accounting standards and tax preparation is a plus.
• Familiarity with budgeting processes and financial analysis techniques.
• Knowledge of GAAP compliance standards is highly desirable.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Prior experience in public accounting or technical accounting is advantageous but not required. This role is vital for maintaining the integrity of our financial operations while supporting administrative functions that keep our organization running smoothly. We seek a dedicated professional committed to accuracy, confidentiality, and continuous improvement in their work practices.

Job Type: Full\-time

Pay: $28\.50 \- $37\.50 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Work Location: Hybrid remote in San Rafael, CA 94901