Job Summary
We are seeking a detail\-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing front desk duties, handling multi\-line phone systems, and assisting with bookkeeping and data entry. A successful Office Assistant will possess strong organizational skills, excellent customer service abilities, and proficiency in various office software.
Responsibilities
- Greet visitors and manage front desk operations with professionalism and courtesy.
- Answer and direct incoming calls using multi\-line phone systems while maintaining proper phone etiquette.
- Perform data entry tasks accurately and efficiently, ensuring all information is up\-to\-date in the system.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Maintain organized filing systems for both physical and digital documents.
- Provide customer support by addressing inquiries and resolving issues promptly.
- Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
- Proofread documents for accuracy and clarity before distribution.
- Support bookkeeping tasks including invoicing and expense tracking as needed.
- Collaborate with team members on various administrative projects to improve office efficiency.
- Degree in Business (communications is appreciated as well)
- Previous office experience or clerical experience is preferred.
- Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.
- Strong computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
- Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
- Demonstrated time management skills to prioritize workload effectively.
- Experience as a dental receptionist or medical receptionist is advantageous but not required.
- Strong typing skills with a focus on accuracy in data entry tasks.
- Ability to work independently as well as collaboratively within a team environment. Join us in creating a welcoming atmosphere while ensuring the smooth operation of our office!
- Bachelor's (Preferred)
STRONGLY Preferred
Qualifications
Job Types: Full\-time, Temporary, Contract
Pay: $18\.00 \- $22\.00 per hour
Education:
Work Location: Hybrid remote in Birmingham, AL 35217