Clerk

The Clerk under the Home Visitation Program will perform administrative and office activities

The Clerk under the Home Visitation Program will perform administrative and office activities for the Supervisor and Parent Educators. Duties may include fielding telephone calls, receiving and directing visitors, auditing files, ordering supplies, word processing, filing, and coordinating meetings (agenda, meeting logistics, and taking minutes). Material Goods tracking and purchasing, and monthly billing preparation. Software skills are required, as well as Internet research abilities and strong communication skills.

RESPONSIBILITIES:

 Oversees all aspects of office coordination.

 Maintain office calendar to coordinate workflow and meetings

 Coordinates meetings/events.

 Add data entry

 Audit files and database system every quarter

 Interact with clients, vendors, and visitors.

 Attend monthly Group Supervision meetings

 Attend professional development training, educational conferences, and workshops to

maintain and improve professional competence. Weekend training may apply.

 Order and purchase program supplies, meetings, or events

 Submit donation requests or apply for charitable contributions

 Coordinate donation collection and distributions (drive to pick up donations)

 Answer telephones, screen, and transfer calls to the appropriate staff member.

 Perform general clerical duties to include, but not limited to, bookkeeping, copying,

faxing, mailing, and filing.

 Sort and distribute incoming correspondence, including faxes and emails.

 Prepares correspondence containing routine inquiries.

 Assist in special events, such as fundraising activities, meetings, and Community

Outreach.

 Make travel arrangements or process transportation requests for staff, board, and

volunteers.

 May conduct research, compile data, and prepare reports. Such as, but not limited to:

attendance, payments, data reports, intakes, and group waiting lists.

 Schedule initial intake assessments

 Help recruit clients into the program

 Must be available for weekend Group Connections at local community events.

 Assist Parent Educators with Group Connection logistics

 Assist in creating event flyers using Canva or other platforms

 Must conduct ongoing community outreach on evenings and on weekends

 All other duties as assigned.

Knowledge, Skills and Abilities:

 Computer Literate

 Good writing, analytical, and problem\-solving skills.

 Knowledge of principles and practices or organization, planning, records

management, and general administration.

 Ability to communicate effectively.

 Ability to operate standard office equipment, including but not limited to,

computers, telephone systems, calculators, copiers, and facsimile machines.

 Ability to follow oral and written instructions.

 Must be bilingual in English and Spanish

Minimum Qualifications:

 High School or GED required; A.S. in Human Services preferred,

 Two additional years of experience in community based service environment or other

combination of education and experience, which demonstrates a candidate’s ability to

perform the above services, may meet the requirements for this position.

 Must be able to work well either alone or as part of a team.

 Must be Spanish bilingual and have excellent communication skills.

Special Requirements:

● TB clearance, to be renewed every year

● Must have a reliable automobile for use on the job (mileage to be reimbursed). Valid

California Driver's License. State required automobile insurance coverage.

● To perform this job, the individual must be able to carry out all essential functions

satisfactorily. Reasonable accommodation may be made to enable qualified individuals

with disabilities to perform the essential functions of the job.

Essential Functions

To perform this job, the individual must be able to carry out all essential functions.

● Must be able to work remotely, hybrid, or in the office, depending on the fiscal year

funding program allocations.

● Be an effective team player

● Work as part of a team with other Parent Educators

● Communicate effectively with parents, the community, and the Plaza staff.

● Understand and apply complex program guidelines and requirements.

● Develop effective and cooperative working relationships with others.

Job Type: Part\-time

Pay: $18\.00 \- $24\.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Los Angeles, CA 90063