Executive Assistant

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional clerical and customer service skills, with a strong ability to manage multiple tasks efficiently. This role requires proficiency in Microsoft Office, Google Workspace, and QuickBooks, along with a keen eye for detail for proofreading documents. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing top\-notch support to our CEO.

Responsibilities

• Manage executive calendars, including scheduling appointments and meetings while ensuring optimal time management.
• Serve as the first point of contact at the front desk, greeting visitors and handling inquiries professionally.
• Perform clerical duties such as filing, data entry, and maintaining organized records.
• Prepare and proofread correspondence, reports, and presentations with attention to detail.
• Assist in managing office supplies and inventory to ensure operational efficiency.
• Coordinate travel arrangements and itineraries for CEO as needed.
• Provide excellent customer service by addressing client needs and inquiries promptly.
• Support financial tasks using QuickBooks, including invoicing and expense tracking.
• Collaborate with team members on various projects to enhance organizational effectiveness.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar) is essential.
• Must have first hand knowledge of working with CRM tools.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills for clear interaction with stakeholders.
• Familiarity with QuickBooks is preferred but not mandatory.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong attention to detail for proofreading documents and managing schedules.
• A customer\-focused attitude with strong interpersonal skills.

If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Full\-time

Pay: $50,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Retirement plan

Work Location: In person