Administrative Assistant ( Accounting background preferrered, bilingual in Mandarin and English )

行政助理

Administrative Assistant (Accounting background preferred )

职位概述

我们正在寻找一位细心、有组织能力的行政运营助理，协助公司日常运营工作。该职位主要负责行政支持、数据录入、应付应收账款协助、库存管理以及运营执行工作，确保诊所日常运营顺畅高效。

We are seeking a detail\-oriented and organized Administrative Assistant to support daily business operations. This role involves administrative support, data entry, accounts payable/receivable assistance, inventory management, and execution of operational tasks to ensure smooth clinic operations.

主要工作职责行政支持

• 负责日常行政及办公室支持工作
• 管理文件归档及资料整理
• 协助安排日程、邮件沟通及办公室协调
• 协助管理层完成运营及行政相关项目

Administrative Support

• Perform daily administrative and office support tasks
• Manage documents, filing, and data organization
• Assist with scheduling, email communication, and office coordination
• Support management with operational and administrative projects

数据录入

• 准确录入并维护客户、销售及运营数据
• 更新表格、报告及内部系统信息
• 确保数据准确性及保密性

Data Entry

• Accurately enter and maintain client, sales, and operational data
• Update spreadsheets, reports, and internal systems
• Ensure data accuracy and confidentiality

应付与应收账款

• 协助处理发票及付款
• 跟进应付及应收账款记录
• 核对账务并协助基础财务工作
• 与供应商及客户沟通付款事宜

Accounts Payable \& Receivable

• Assist with processing invoices and payments
• Track accounts payable and receivable records
• Reconcile transactions and support bookkeeping tasks
• Coordinate with vendors and clients regarding payments

库存管理

• 监控库存及诊所耗材
• 协助产品采购及补货
• 维护准确库存记录
• 定期进行库存盘点

Inventory Control

• Monitor inventory levels and clinic supplies
• Assist with ordering and restocking products
• Maintain accurate inventory records
• Conduct periodic inventory checks

运营执行

• 协助执行运营流程及制度
• 协调各部门确保日常运营顺畅
• 协助特别项目、活动及诊所运营计划
• 高效并按时完成分配工作

Operations Execution

• Assist in implementing operational procedures and workflows
• Coordinate with different departments to ensure smooth daily operations
• Support special projects, events, and clinic initiatives
• Complete assigned tasks efficiently and on time

任职要求

• 有行政或办公室工作经验者优先
• 具备基础应付应收账款知识
• 具备良好的组织及多任务处理能力
• 细心负责
• 熟练使用 Microsoft Office 或 Google Workspace
• 能独立工作并具备团队合作精神
• 中英文双语优先

Qualifications

• Previous administrative or office experience preferred
• Basic knowledge of accounts payable/receivable
• Strong organizational and multitasking skills
• Detail\-oriented and responsible
• Proficient in Microsoft Office or Google Workspace
• Ability to work independently and in a team environment
• Bilingual in English and Chinese preferred

薪资福利

• 根据经验提供有竞争力的薪资
• 提供职业发展机会
• 良好专业的工作环境
• 员工福利及折扣

Compensation \& Benefits

• Competitive compensation based on experience
• Career growth opportunities
• Friendly and professional work environment
• Employee discounts and benefits

工作地点

Tia MedSpa

Pasadena / Diamond Bar / Newport Beach

Work Location

Tia MedSpa

Pasadena / Diamond Bar / Newport Beach

工作性质

全职

Employment Type

Full\-time

Pay: $20\.00 \- $25\.00 per hour

Benefits:

• 401(k)
• Health insurance

Work Location: In person