Administrative Assistant - Mechanical

About Us:

We provide industry\-leading, end\-to\-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

Job Summary:

S.A. Comunale has been a local industry leader for end\-to\-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award\-winning safety program, and large\-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler\_Highlight\_Vide\_LoRes.mp4 Job Title: Administrative Assistant \- MechanicalS.A. Comunale is seekign an Administrative Assistant to support our Mechanical divison.

Provide comprehensive administrative support to the Mechanical Department, including general clerical and project\-based assistance. Coordinate meeting logistics by scheduling sessions, recording proceedings, and preparing and distributing meeting minutes. Serve as backup support for payroll processing and blueprint printing.

Maintain a professional company image through effective, courteous in\-person and telephone communication. This position requires a high level of attention to detail, with a strong emphasis on accurate data entry, organization, and clear communication.

Essential Duties \& Responsibilities:

Include the following. Other duties may be assigned.

• Perform general clerical duties including, but not limited to, photocopying, mailing, filing, and scheduling appointments.
• Record meeting minutes, generate and distribute summaries, and follow up on assigned action items.
• Provide backup support for weekly payroll processing for field and shop employees, ensuring accuracy and timely entry.
• Provide backup support for purchase order processing, including generating and reassigning POs, confirming and releasing orders, and monitoring back orders.
• Support Project Managers and the Mechanical Fabrication Manager with administrative and project\-related tasks.
• Generate change order requests and track status through completion and billing
• Assist with mechanical and financial billing processes.
• Prepare various contract documents and ensure completion and proper documentation.
• Gather and compile required records and information necessary for billing.
• Assist with generating project submittals and monitor approval status.
• Assist in the creation and ongoing maintenance of Operations \& Maintenance (O\&M) Manuals throughout the project lifecycle.
• Produce various reports, summarizing and analyzing data as required.

Qualifications:

• High School Diploma or GED is required.
• 3\+ years’ clerical or administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) and Adobe Acrobat is required.

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy.

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.