Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail\-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines accurate financial record\-keeping with efficient administrative support, ensuring the smooth operation of our office. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. You will handle essential bookkeeping tasks while providing exceptional front desk support, managing multi\-line phone systems, and assisting with general office management. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills in a fast\-paced environment.

Duties

• Manage daily bookkeeping responsibilities using QuickBooks, including data entry, invoicing, expense tracking, and bank reconciliations
• Serve as the front desk receptionist, greeting visitors and clients with professionalism and warmth
• Operate multi\-line phone systems, directing calls accurately and courteously while providing excellent customer service
• Maintain organized filing systems for documents, records, and correspondence, ensuring easy retrieval
• Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination
• Assist with clerical duties including proofreading documents, data entry, and preparing reports
• Provide customer support via phone and email, addressing inquiries promptly and professionally
• Handle general administrative tasks such as filing, photocopying, and managing office supplies

Skills

• Proficiency in QuickBooks for bookkeeping and financial management
• Strong office management skills with experience in clerical work and administrative support
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Bilingual abilities (English/Spanish) are a must to effectively communicate with diverse clients and team members
• Exceptional organizational skills with keen attention to detail and accuracy in data entry and proofreading
• Effective phone etiquette with experience managing multi\-line phone systems and providing customer service
• Ability to multitask efficiently while managing time effectively in a fast\-paced environment
• Previous experience as a receptionist or personal assistant in the produce distribution field is advantageous but not required

Join us in a role that offers meaningful work supporting our daily operations! We value energetic individuals who thrive on organization, communication, and delivering outstanding service. This position is paid—your dedication will be recognized through opportunities for growth within our vibrant team.

Pay: $25\.00 \- $30\.10 per hour

Benefits:

• 401(k)

Work Location: In person